Administration and Operations Committee

That the request to speak from Nathan Das and Jennie Das regarding 58 Capron Street be approved.

That Item 4.1 be moved for consideration immediately before the In Camera session.

That Item 8.1 be moved in the agenda to be considered immediately after Item 4.2 - Delegation Re: 58 Capron Street.

That the Administration and Operations Committee agenda for October 19, 2021, be approved as amended with the addition of an item under 'Other Business'.

That the request from the delegation be considered during the discussion of item 8.1

That the Administration and Operations Committee minutes of September 21, 2021, be approved.

Administration and Operations Committee Minutes Page 3 Tuesday, October 19, 2021 Whereas, in 2012, the Ontario Clean Water Agency (OCWA) was awarded the work to provide Wastewater System Operations through a competitive Request for Proposal process, and the current contract ends on December 31, 2022; And Whereas OCWA has satisfactorily provided these services during the period of the contract and have demonstrated a strong ability to work closely with County of Brant (the County) and Ministry staff and have proven themselves to be responsive to changes as they are encountered, performing their duties in a cooperative and comprehensive manner, on time and financially responsibly; And Whereas OCWA has a robust staffing compliment through the 236 wastewater treatment facilities and 169 wastewater collection systems they operate in Ontario; And Whereas 7.7.2 of Purchasing Policy #45-13 allows direct negotiation of an existing contract which would prove more cost effective or beneficial; That County of Brant staff be authorized to negotiate with OCWA to extend the contract for Wastewater System Operations for a 10 year period (2023 to 2032); And that a report be brought back to Committee for consideration of the proposed contract.

Whereas the low tender submitted by Cox Construction Ltd. for OPS-RFT-21-18 Gravel Crushing satisfies the requirements outlined in the County of Brant (the County) Tender Documents but was above the County Budget for this work; And whereas staff are approved to enter a Direct Negotiation Procurement Process with the low bidder in accordance with Section 7.7.2 of the County of Brant Purchasing Policy By-law #45-13; And whereas staff have negotiated a revised scope of work with Cox Construction Ltd.; And whereas there are sufficient funds in the approved 2021 Operating Budget to complete the works as negotiated; That the Tender OPS-RFT-21-18 Gravel Crushing be awarded to Cox Construction Ltd. for the negotiated price of $133,350.00 (excluding HST).

That Tender no. CPS-RFT-21-04 Cainsville Community Centre be awarded to Reid and Deleye Contractors Limited for the bid price of $5,171,490.55 And further, that additional funds required to complete the project be included in the 2022 capital budget.

That the Oakland Cemetery Expansion plan be approved as presented and that staff proceed with submitting the application to the Bereavement Authority of Ontario for the expansion of the Oakland cemetery; That the grading and construction of the cemetery expansion be completed throughout 2021 and 2022; And further that surplus funds be transferred from the following project accounts to the Oakland Cemetery Expansion account (CEM056) to be utilized for this project: Administration and Operations Committee Minutes Page 5 Tuesday, October 19, 2021 CEM029 Scotland Cemetery Road Paving $19,836 CEM030 Harley Cemetery Road Paving $21,000

That the 2020 Surplus report be received for information; And that the 2020 Surplus of $2,071,230 be transferred to the Contingency Reserve.

That, for the 2021 year-end holiday season, the County of Brant Municipal Administration Offices be closed all day on December 29, December 30, and December 31, 2021; And that all impacted employees be required to take the additional time off as vacation time, lieu time, or, time off without pay (on a voluntary basis); And that all recreation facilities and frontline maintenance services continue to be operational during this period.

That the following consent items be received as information: 1. RPT-21-263 - Municipal Drinking Water Systems Regulatory and Drinking Water Quality Management Standard Quarterly Update. 2. RPT-21-270 - 2021 Summer Camp. 3. RPT-21-274 - 2021 Paris Community Pool and Splashpad.

Whereas the Council of the County of Brant (the County) deems it desirable to control the construction and alteration of private entranceways onto its highways and Administration and Operations Committee Minutes Page 6 Tuesday, October 19, 2021 has enacted By-law 176-99 (as amended by By-Law 45-12) to regulate property entranceways and culverts within the Municipal Road Allowance; And Whereas the Council of the County of Brant has enacted By-law 004-19 to regulate parking within the County of Brant; And Whereas Mr. Nathan Das attended the County of Brant Administration and Operations meeting September 21, 2021 seeking Council approval for a second residential entrance and parking area constructed within the Capron Street Municipal Road Allowance; Be it hereby resolved that the request be denied, and Operations staff arrange for the reinstatement of barrier curb at the existing curb cut location.

That the revised Customer Service model for the County of Brant, including the addition of two (2) full-time equivalent Customer Service Agents positions, be approved; And that the transfer of in-person County services from satellite customer service offices in St. George, Oakland, and Onondaga to local Brant County Library Branches, and the implementation of customer service delivery at the Paris, and Burford Branches as outlined in report RPT-21-278 – New Customer Service Model be approved.

That Item 4.1 be moved for consideration immediately following the In Camera session.

Administration and Operations Committee Minutes Page 7 Tuesday, October 19, 2021 That the Administration and Operations Committee convene In Camera to discuss a position, plan, procedure, criteria or instruction to be applied to negotiations (RPT-21- 277 - Lease of County Facility).

That the time for the presentation for Item 4.1 - Presentation from City of Brantford Regarding Social Services be extended.

That the delegation from the City of Brantford regarding Social Services be received as information.