Administration and Operations Committee

That the Administration and Operations Committee agenda for March 19, 2024, be approved as amended.

That the presentation by Jim Bruzzese, BMA Management Consulting re: Water & Wastewater Long Range Financial Plan O.Reg 453/07 be received as information and

That the Brant County – Water and Wastewater Financial Plan, as prepared by BMA Management Consulting be approved; That as required by Ontario Regulation 453/07, the Long Range Financial Plan for Water for 2025-2030 be submitted to the Minister of Municipal Affairs and Housing; And that the Brant County – Water and Wastewater Financial Plan be published on the County of Brant website.

That the presentation from Nathan Etherington and Mabe Kyle – Brant Pride be received as information; and, That staff work with Brant Pride to provide in-kind services, and connect with community partners, towards the success and safety of the event.

That the presentation from Matt Cummings, Chair of Downtown Paris Business Improvement Area (BIA) board of Management re: Annual Update be received as information.

That the Administration and Operations Committee minutes of February 20, 2024, be approved.

That OPS-RFT-23-03 Low Volume Road Rehabilitation be awarded to Cornell Construction Limited for the bid price of $1,202,646.30 (excluding HST).

That OPS-RFT-24-07 McBlain Bridge Rehabilitation be awarded to Urbanlink Civil Ltd. for the bid price of $711,900.00 (excluding HST).

Whereas the current Biggar’s Lane Landfill is estimated to reach capacity at the end of 2025; And the Municipal Class Environmental Assessment, and associated preferred alternative, was reviewed by Council through report PW-18-83 in October of 2018; And the County of Brant (the County) is anticipating that regulatory approvals of the 30-year design of the Biggar’s Lane Landfill expansion will be received from Ministry of the Environment, Conservation and Parks (MECP) by June 2024; And OPS-RFT-24-11 Biggars Lane Landfill Cell 1S Construction, 128 Biggars Lane, Mount Pleasant closed on Monday February 26, 2024, and twelve (12) submissions were received; And the proposed 2024 Capital Budget the Biggars Land Landfill Cell 1S is $4,000,000; That OPS-RFT-24-11 Biggars Lane Landfill Cell 1S Construction, 128 Biggars Lane, Mount Pleasant be awarded to Kieswetter Excavating Inc. for the bid price of $3,712,712.00 (excluding HST) to construct cell 1 of the 11 cells in the full 30- year design.

Whereas Section 4.1.c of the Drainage Act (the Act) prescribes that “a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5)”; Administration and Operations Committee Minutes Page 6 Tuesday, March 19, 2024 And whereas the County of Brant (the County) has signed a petition under Section 4.1.c of the Act by Robert Walton, P.Eng., General Manager of Operations; Be it hereby resolved that in accordance with Section 8 of the Act, the County of Brant hereby appoints K. Smart Associates Limited as the engineer to prepare a report with respect to the petition for Council’s consideration in accordance with the requirements of the Drainage Act. And that the new drain be named the Mount Pleasant Drain 2024.

That the Fire Prevention Activity Report – February 2024 be received as information.

That RPT-0148-24, Recreation Master Plan Status Update 4 be received as information.

That RPT-0203-24, 2023 Council / Committee Attendance, Remuneration, and Expenses be received as information; and, That Committee propose any changes to Citizen Appointments to Council.

That the following recommendation be

That Council approve the Cainsville Water, Wastewater and Stormwater Servicing Master Plan; and, That Council direct Staff to issue the Notice of Completion and post the Master Plan for the public review period for comment by the public, stakeholders, and agencies; and, That Council direct Staff to prepare an updated Servicing Agreement with the City of Brantford (the City) that incorporates the additional servicing recommended by the Master Plan.

Whereas Ontario Regulation 170/03, Schedule 11 requires the Owners of the Drinking Water Systems to prepare an Annual Report summarizing the system process, major infrastructure expenses and the results of chemical and bacteriological tests completed from January 1 through December 31, and; Whereas Ontario Regulation 170/03, Schedule 22 requires the Owners of the Drinking Water Systems to provide members of Municipal Council a Drinking Water System Summary Report outlining water takings and system capacity for the previous year January 1 through December 31: That RPT-0122-24 2023 Annual Drinking Water System Summary Reports for the County of Brant Municipal Drinking Water Systems be received, and That, the 2023 Annual Drinking Water System Summary Reports be made available to the public no later than March 31, 2024.

Whereas the current service levels for County of Brant (County) are to provide one (1) annual Household Hazardous Waste (HHW) Collection Event for residents of the County to drop off HHW for proper disposal; And Whereas public consultation on Solid Waste programming in the spring of 2023 noted support for additional HHW disposal options; And whereas Council approved in January 2020 (report PW-20-02), for County and City of Brantford (City) Staff to investigate the opportunity to partner on providing joint HHW Collection Events; Administration and Operations Committee Minutes Page 10 Tuesday, March 19, 2024 And whereas County and City Staff have discussed and established an agreement in principle to partner the HHW event programs, which they run eight (8) events per year, April to November, at the City of Brantford Mohawk Landfill; And whereas the proposed 2024 Solid Waste budget is anticipated to have sufficient funds to support the increased level of service and Brant-Brantford HHW event partnership; That the General Manager of Operations be given the authority to finalize an agreement with the City of Brantford and execute the agreement under the conditions that the agreement is equitable to all parties and sufficient funding is available in the 2024 Solid Waste Operations budget.

That RPT - 0242 - 24 Downtown Paris Business Improvement Area (BIA) Memorandum of Understanding (MOU) Renewal report be received as information; And That the Mayor and Clerk be authorized to execute the Memorandum of Understanding between the County of Brant and Downtown Paris Business Improvement Area.

That the Tourism Advisory Committee Minutes of January 18, 2024 be received.

That the Cemetery Advisory Committee Minutes of January 25, 2024 be received.

That the Brant Heritage Committee Minutes of January 25, 2024 be received.

That the two recommendations on the Brant Heritage Committee report be considered separately.

That the Brant Heritage Committee request Council to authorize the Mayor to send a letter to Doug Ford, Premier of Ontario, Michael Ford, Minister of Citizenship and Multiculturalism, and our MPP’s requesting that Subsection 27(16) of the Ontario Heritage Act, which states that in the case of a property included in the register under a predecessor of subsection (3), as of December 21, 2022, the council of a municipality shall remove the property from the register if the council of the municipality does not give a notice of intention to designate the property under subsection 29 (1) on or before January 1, 2025, be amended to extend the deadline from January 1, 2025 to January 1, 2030; And that the evaluation timeline requirement of two years be likewise extended to five years.

That the Accessibility Advisory Committee Report of February 15, 2024 be approved, noting the following recommendations: 1. That Drew Baird be elected Chair for the Accessibility Advisory Committee for the year 2024 and that nominations for the role of Chair be closed. 2. That Ed Solak be elected Vice Chair for the Accessibility Advisory Committee for the year 2024 and that nominations for the role of Vice Chair be closed.