Administration and Operations Committee

That the agenda for the June 18, 2024 Administration and Operations Committee, be approved as amended.

That the delegation from Matt Cummings, Chair of Downtown Paris BIA, be

That the third clause be struck out and replaced with: "And, that the County of Brant Council direct the formation of the Filming Strategy Ad Hoc Steering committee with the following composition, membership each to be delegated by the relevant bodies: Administration and Operations Committee Minutes Page 3 Tuesday, June 18, 2024 • One member of council • One member of the Downtown Paris BIA • One member of the St George Business Association • One member of the Burford Area Business Association • One Member of the County of Brant Chamber of Commerce • One member of the Brantford-Brant Chamber of Commerce • One citizen member of the County of Brant Tourism Committee • One member of FICO With the Ad Hoc Committee’s purpose to collaborate and consult with staff, such that staff may report back to council to give a recommendation and direction for the County of Brant filming policy in a future 2024 Administration and Operations committee. The committee will then reconvene after one year of the official filming policy being in place to provide feedback, after which the ad hoc committee will be disbanded."

That County of Brant Council receives report RPT-0328-24 as information; And that Council direct staff to deliver the finalized Film Policy to a future Policy Development Committee Meeting; And that staff consult with members of the business community including the Downtown Paris Business Improvement Association and other local business associations and film industry stakeholders for feedback on the Draft Film Policy; And that the County of Brant join the Film Incentive Coalition of Ontario; And that the Film Incentive Coalition of Ontario Membership fees be paid by Film Application Revenue.

That the minutes from the May 21, 2024 Administration and Operations Committee meeting, be approved.

THAT the updated bylaw to delegate specific administrative matters to Staff, as attached to this report BE APPROVED; AND THAT the bylaw to delegate specific administrative matters to Staff be presented to the Council of the County of Brant for its consideration.

That staff be directed to erect appropriate park signage and undertake notifications for addressing, mapping, operations and emergency services regarding the new park name and to update the Park Use By-Law 225-04 to include these sites in Schedule A; And that the County of Brant amend Parks Use By-Law 225-04 and present the amended By-Law in Attachment 2 to County of Brant Council for approval.

That the South Picnic Pavilion in Lions Park, Paris be named the Darin Ayres Pavilion.

That the County of Brant Council approve the renaming of the Oakland Forest Tract to “Clayton Thompson Tract” and that staff be directed to proceed with implementation of the recognition.

Recommendation That OPS-RFP-24-01 Design, Tendering and Contract Administration of Bridge Projects be awarded as follows: • Brant Bowstring Bridge to Doug Dixon & Associates Inc. for the bid price of $94,762.50 (excluding HST); • Likins Bridge to Doug Dixon & Associates Inc. for the bid price of $93,152.50 (excluding HST); • Weir Bridge to Gannett Fleming Canada ULC for the bid price of $103,557.50 (excluding HST); • Muir Culvert to Gannett Fleming Canada ULC for the bid price of $72,334.00 (excluding HST); • Patterson Culvert to G. Douglas Vallee Limited for the bid price of $55,270.00 (excluding HST); and • Church Bridge to G. Douglas Vallee Limited for the bid price of $67,851.00 (excluding HST).

That the Strategic Asset Management Policy (SAMP) Update be approved; And that the Roads and Structures Addenda to the SAMP Update be approved.

That the following be received as information:  Fire Activity Report - May 2024 - T. Waldschmidt  RPT-0324-24 Russell Heights Roof Replacement - S. Dredge  RPT-0333-24 - 2024 Community Grants Program - H. Boyd

That "beginning with a portion of the heritage restoration work" be struck out from the second clause.

That the Main Branch Library project updates provided in this report be received as information; and That Council direct Staff to finalize detailed designs and issue tender documents, as amended.

That Council direct staff to prepare an FCM Green Municipal Fund grant application for the Main Branch Library Project.

That Council direct staff to prepare an FCM Green Municipal Fund grant application for the Paris Fire Hall

That Council direct staff to prepare an FCM Green Municipal Fund grant application for the Paris Fire Hall, as amended.

Whereas Section 4.1.c of the Drainage Act (the Act) prescribes that “a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such a road or part, despite subsection 61(5)”; And whereas the road authority for the County of Brant (the County) has signed a petition under Section 4.1.c of the Act; And whereas the County appointed Headway Engineering in accordance with Section 8 of the Act, to prepare a report with respect to the petitions by landowners at its March 28, and September 26 meetings; Be it hereby resolved that in accordance with Section 8 of the Act, the County of Brant hereby appoints Headway Engineering as the engineer to make one (1) report with respect to the petitions for Council’s consideration in accordance with the requirements of the Drainage Act.

Whereas Section 84(1) of the Drainage Act (the Act) R.S.O. 1990, c.D. 17, prescribes that “If three-quarters of the owners of land assessed for benefit in respect of a drainage works, who, according to the last revised assessment roll, own not less than three-quarters of the area assessed for benefit as shown in the by-law or by-laws under which the drainage works exist, send a request asking for the abandonment of the whole or any part of the drainage works, the council of the initiating municipality shall, as soon as reasonably possible, send a notice to all of the owners of the land assessed for the drainage works stating its intention to abandon the drainage works or the part of the drainage works specified in the notice, unless, within 10 days of the date the municipality’s notice was sent, any owner sends a notice to the clerk of the municipality requesting that the report of an engineer be made on the proposed abandonment.” And whereas the Corporation of the County of Brant (County) has received a written request from E. Kloepfer, a property owner on parts of Branch 4, 4-2, 4-3, and 4-4 of the Harley Municipal Drain requesting an engineer’s report on the proposed abandonment. And whereas Section 2(1) prescribes that “when two or more owners of land desire to construct or improve a drainage works on any of their lands and are willing to pay Administration and Operations Committee Minutes Page 9 Tuesday, June 18, 2024 the cost thereof, they may enter into a written agree

That the current fare structure for public transportation remain in place for 2025; and That staff issue a Request for Proposal for the provision of on-demand, technology- based, ride-share public transportation services for the years 2025, 2026 and 2027 (the Public Transportation Contract), including future options for fixed routes and specialized transit, with the option to renew the Public Transportation Contract on an annual basis in 2028, 2029 and 2030; and That the annual upset limit for the Public Transportation Contract remain at $1,140,000 for 2025; and That staff submit decision packages for fixed route and specialized transit options to the 2025 budget deliberations; And that staff continue to explore partnership opportunities with neighboring municipalities to integrate transit across municipal boundaries.

WHEREAS County of Brant By-law #243-00 being a By-law “To require persons to clear snow from sidewalks” was enacted on December 19th, 2000; and WHEREAS, RPT 0468-23 regarding the County Winter Sidewalk Maintenance Program was presented to the Committee in November of 2023 indicating that the Sidewalk Snow Removal By-law was under review; and WHEREAS the Committee opted to continue with the current winter sidewalk maintenance program requiring residents outside of the serviced areas to clear snow, ice and slush from the sidewalk; and Administration and Operations Committee Minutes Page 10 Tuesday, June 18, 2024 WHEREAS the current Sidewalk Snow Removal By-law is outdated and references the Municipal Act, 1990 which has been replaced with the Municipal Act 2001; and WHEREAS the current Sidewalk Snow Removal By-law requires updating and clear language related to the timing of removal; THAT Report RPT-310-24 “Sidewalk Snow Removal By-law” be received; and THAT the County of Brant Sidewalk Snow Removal By-law # 243-00 be repealed and replaced with the draft by-law (attached as Appendix 1) for Council enactment on June 25, 2024.

That By-law 102-23, being a By-law to Regulate Open Air Burning, be repealed and replaced to reflect updated and / or augmented definitions, and clarification to support enforcement / enactment; and That By-law 20-04 (Schedule A of By-law 102-23 to Regulate Open Air Burning) be repealed; and That the Fire Administration section under the fees and charges By-law be amended to reflect the new Open Air Burning by law; and That the draft By-law attachment 1 be presented to Council for adoption

That the Cemetery Advisory Committee minutes of May 23, 2024, be approved, including the following recommendations: 1. That the Oakland Pioneer Cemetery be submitted for consideration of heritage designation.

That the Sports Hall of Fame Minutes and Report of June 4, 2024 be approved including the following recommendations: 1. That the Memorabilia Display Policy be approved.

That the Brant Connects Committee minutes of June 5, 2024, be received

That the Tourism Advisory Committee Minutes of June 6, 2024 be received.

That the Brant Heritage Committee minutes and report of June 6, 2024 be approved including the following recommendations: 1. That a popup banner be purchased for the September 28, 2024, Culture Days Hub Event; and That staff work with communications to have a sample brought to the July 4 Brant Heritage Committee meeting.

Committee convened In Camera at 11:15 am to discuss App's Mill, Alexander Ave, and Development Services Staffing Plan. This portion of the meeting is recorded in the Confidential – In Camera minutes of June 18, 2024. Committee reconvened in Open Session at TIME on a motion of Councillors