Administration and Operations Committee

THAT the Administration and Operations Committee Agenda of January 13, 2026, be approved. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

THAT the delegation from Whitney Deane, Millards Chartered Professional Accountants, be received as information. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

THAT the Administration and Operations Committee minutes of December 9, 2025, be approved. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

WHEREAS Section 4.1.a of the Drainage Act (the Act) prescribes that “a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by the majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area”; AND WHEREAS the County has received a petition under Section 4.1 of the Act from T. Valeri, representative of Valrose Paris Limited; BE IT HEREBY RESOLVED THAT in accordance with Section 8 of the Act, the County hereby appoints K. Smart Associates Limited as the engineer to prepare a report with respect to the petition for Council’s consideration in accordance with the requirements of the Drainage Act. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

THAT the “Technical Guidelines for Waste Collection Services for Condominium Developments” and “Technical Guidelines for Waste Collection Services for Apartment Properties” be updated, as follows, to ensure that Blue Box material collection and diversion is appropriately in place: “Multi-residential and Condominium developments must provide annual proof of a Blue Box collection program which is the same service level as the garbage collection program offered by the County, within 30 days of the request by the County”. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley Administration and Operations Committee Minutes Page 4 Tuesday, January 13, 2026

WHEREAS CPS-RFP-25-04 The Supply and Delivery of Auto Extraction Equipment for the County of Brant Fire Department was issued to procure new auto extrication tools required to support frontline fire operations across the County of Brant; AND WHEREAS County of Brant received two (2) compliant bids in response to the Request for Proposal; THAT CPS-RFP-25-04 The Supply and Delivery of Auto Extraction Equipment for the County of Brant Fire Department be awarded to Darch Fire Inc. for the bid price of $502,200.00 (excluding HST) for a three-year term, based on the purchase of five (5) sets in Year One, two (2) sets in Year Two and two (2) sets in Year Three (with Years Two and Three dependent on budget approval). Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

THAT the following consent items be received as information:  RPT-0033-26 - Recreation Master Plan Status Update 6  RPT-0034-26 - Communities in Bloom Update  Fire Services Activity Report - December 2025 Administration and Operations Committee Minutes Page 5 Tuesday, January 13, 2026 Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

THAT the presentation by Whitney Dean, Millards, and report RPT-0049-26 on the External Auditor’s Annual Independence Letter, Engagement Letter, and Audit Plan be received; AND THAT the attached draft letter, as may be amended, be approved to reply to the questions and requests in the Audit Plan. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

THAT the resignation letter from Councillor Oakley regarding the Social Services Committee, Downtown Paris BIA Board, and the County of Brant Chamber of Commerce Board Liaison be received Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Administration and Operations Committee Minutes Page 6 Tuesday, January 13, 2026 Absent (1): Councillor Oakley

THAT Councillor Howes be appointed to the County of Brant Chamber of Commerce Board Liaison and Downtown Paris BIA Board. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

THAT Councillor Chambers be appointed to the Social Services Committee Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley