Administration and Operations Committee

THAT the Administration and Operations Committee agenda and addendum of May 19, 2026, be approved. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley

THAT the County of Brant Council receive the delegation from Lisa Vermeersch and Deanna Renn of Grand Erie Public Health as information; AND THAT the County of Brant Council endorse and adopt the Municipal Primer, which is a primer for municipalities on food insecurity in the Grand Erie Public Health Region; AND FURTHER THAT the County continue to advocate for food security across all levels of government. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Coleman, and Councillor Haley No (1): Councillor Miller Absent (1): Councillor Oakley

THAT the delegation from Travis Welch - Brant Civic Accountability Association, be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT the Administration and Operations Committee minutes of April 21, 2026, be approved. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT the presentation from BCAA regarding the County of Brant/City of Brantford Boundary Adjustment Negotiations and Draft MOU be forwarded to the provincial facilitator. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

WHEREAS the County of Brant’s (the County’s) currently appointed Drainage Superintendent will be on leave from June 2026 to June 2027; AND WHEREAS K. Smart Associates Limited have the capacity to fulfill Drainage Superintendent duties and are on the County’s pre-qualified list of Drainage Engineers, which was developed through a competitive procurement process; THAT By-law 17-25, being the By-law which appoints the Drainage Superintendent for the County, be repealed and replaced to appoint K. Smart Associates Limited as the County’s Drainage Superintendent effective June 1, 2026; AND THAT the consulting services to support the Drainage Superintendent services be funded from the Stormwater Management and Municipal Drains Operating Budget 414000-5590-21021. AND THAT the draft By-law, Attachment 1, be presented to Council for adoption at the May 26, 2026, Council Meeting. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT RPT-0174-26 Naming of the second Columbarium at Burford Pioneer Cemetery be received as information; AND that the second columbarium at the Burford Pioneer Cemetery, named Homestead, be approved; AND that future naming of Cemetery Assets be addressed through the development of the Cemetery Master Planning process. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

WHEREAS The Paris Master Servicing Plan (2020) recommended construction of a new Sanitary Pumping Station and new watermain extensions to service employment lands east of Rest Acres Road and north of Bethel Road to support anticipated developments in south Paris; AND WHEREAS Staff shortlisted 3 qualified consultants through an Expression of Interest process to submit a detailed proposal for the detailed design, tendering and construction support for the project; THAT Council approve OPS-RFP-26-02 Engineering Services for Bethel Road Sanitary Pumping Station, Watermain Looping & Hwy 403 Trenchless Crossing Detailed Design be awarded to J.L. Richards & Associates Limited for the submitted price of $704,160 (excluding HST). Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

WHEREAS fees and charges for all Municipal Services including recreational programs, facilities, parks and services are offered to meet the needs of the Community; AND WHEREAS administrative changes permit Recreation Facilities Halls and Rooms to be booked three years in advance; THEREFORE, be it recommended that Schedule “A” of the County’s Fees and Charges By-Law (By-Law 118-25) be amended to include 2027 and 2028 Halls & Rooms fees and additional upkeep changes related to cancelation charges and fee descriptions as outlined in Attachment 1 – Recreation Facilities Fee Schedule. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT Rural Prosperity Community Improvement Plan (RPCIP) application RPCIP-26-02 from the owner of 222 Bishopsgate Road to convert an existing building into an Additional Residential Unit (ARU), to a maximum grant value of $10,000. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT Rural Prosperity Community Improvement Plan (RPCIP) application RPCIP-26-01 from the tenant of 284 Oakland Road for internal renovations, external landscaping improvements, and signage be approved for a maximum grant value of $32,295. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT the County of Brant Council receive the following:  Fire Services Activity Report - April 2026  RPT-0141-26 - Fire Services Annual Report - D. Watson  RPT-0201-26 - 2026 Community Grant Program Results - H. Boyd Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

WHEREAS Section 25 (1) of the Drainage Act (the Act) R.S.O. 1990, c.D. 17, prescribes that “The council of the local municipality may direct the engineer to assess as a block, a built-up area designated by the council, and the sum assessed therefor may be levied against all the rateable properties in the designated area proportionately on the basis of the assessed value of the land and buildings.” AND WHEREAS the Council of the Corporation of the County of Brant (the County) appointed R. J. Burnside and Associates Limited (Burnside), in March 2025, to complete a report to address the concerns within the Petitions for New Drain by Owners and the Petition for New Drain by Road Authority, to be known as the Cleaver Road Municipal Drain. AND WHEREAS the draft watershed plan shows that a significant area of the Town of Paris settlement boundary is within the watershed for the proposed Cleaver Road Municipal Drain. AND WHEREAS parts of the settlement boundary are currently built up or under development, and others are proposed for development. BE IT HEREBY RESOLVED THAT in accordance with Section 25(1) of the Act, staff shall direct Burnside to assess the built-up areas, and areas proposed for development (if appropriate), within the Town of Paris settlement Boundaries as a block(s). Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Abs

THAT OPS-RFT-26-09 Grand River Street North Contract 2 South End Roundabouts Construction Scott Avenue and Trillium Way be awarded to J-AAR Civil Infrastructures Limited for the bid price of $10,136,206.00 (excluding HST). AND THAT $254,419.00 be added to the capital project for New and Upgrades to Sanitary Sewers on Grand River Street North (WST073), to be funded by wastewater development charges and user rate reserves. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT the Accessibility Advisory Committee Report and Minutes of March 16, 2026 be approved, including the following recommendations: 1. THAT the Syl Apps Community Centre washroom upgrade plan be

THAT the Brant Heritage Committee Report and Minutes of May 7, 2026 be approved, including the following recommendations: 1. THAT ZBA9-26-LG 428-452 West River Road be received for information;AND THAT the existing farmhouse at 428 West River Road merits designation under Part IV of the Ontario Heritage Act based on its cultural heritage value. Yes (8): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, and Councillor Haley No (2): Councillor Miller, and Councillor Coleman Absent (1): Councillor Oakley

2. THAT the designation and conservation of the dwelling support the continued permission of two residential units on the agricultural property, consistent with the Provincial Planning Statement and County of Brant Official Plan Yes (2): Councillor MacAlpine, and Councillor Howes No (8): Mayor Bailey, Councillor Kyle, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

3. THAT Member Brown be authorized to attend Ontario Heritage Conference taking place on June 18, 2026 subject to available funds within Brant Heritage Committee funds. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT the Accessibility Advisory Committee Report and Minutes of May 11, 2026 be approved, including the following recommendations: 1. THAT staff be requested to look further into the Hidden Disabilities Sunflower project Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley

THAT the Administration and Operations Committee convene In Camera at 10:32 a.m. to discuss RPT-0204-26 - Disposition of Unopened Road Allowances in the Nith Subdivision Phase 1 (S.239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board) & S.239(2)(b) Personal matters about an identifiable individual including municipal or local board employees (RPT-0200-26 - Contract Update - Chief Administrative Officer). Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Haley Absent (1): Councillor Oakley