Policy Development Committee

That the Policy Development Committee agenda of May 6, 2025 be approved, as amended. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That the Policy Development Committee minutes of February 4, 2025, be approved. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That the following consent items, be approved:  7.1.2 RPT-0037-25 - Facility Cancellation Policy Update - S. DeLaronde  7.1.3 RPT-0038-25 - Recreation Facility Booking Policy Update - S. DeLaronde  7.1.5 RPT-0039-25 - Respect and Responsibility Policy Update - S. DeLaronde Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That the following clause be included: And that the Mount Vernon sign be immediately replaced. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That RPT- 0054 - 25 - Community Organization Entrance Sign Policy and Design be received as information; and Policy Development Committee Minutes Page 4 Tuesday, May 6, 2025 That the Community Organization Entrance Sign Policy and Design, be approved; And that the Mount Vernon entrance sign be immediately replaced, as amended. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That RPT-0044-25 Sport Facility Allocation Policy Update be received as information; And that the updated Sport Facility Allocation Policy, be approved. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That RPT-0198-25 - Introducing New Project Tracking Resources for Council be received as information; And that feedback on the resources presented be directed to the Corporate Strategy Team to inform future improvements. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

Whereas at the Council Meeting on September 24, 2024 Council, approved the County of Brant Film Policy, Film Location Agreement Template and recommend that staff amend the following By-laws: By-law No. 225-04 – Park Use By-law No. 33-12 – Road Use By-law No.108-22 – Noise By-law No.222-02 – Fireworks (Now By-law No. 19-23) By-law No. 121-08 – Signs By-law No. 004-19 – Parking By-law No. 50-06 – Business Licensing By-law No.73-22 – Delegation of Authority (Corrected number) By-law No. 125-23 – Fees and Charges By-law No. 174-10 – Animal Control And whereas the Fees and Charges By-law has been updated to reflect the charges associated with the Film Policy; Therefore, that RPT-165-25 Film Policy Update - By-law Amendments, be received as information; And that the amending By-law (Appendix 1), amending the following By-laws as described below, be approved: Policy Development Committee Minutes Page 6 Tuesday, May 6, 2025 By-law No. 225-04 – Park Use That subsection 43.1 be added to By-law 225-04 to read: “Relief from certain provisions of this By-law may be granted for a film project

That RPT-0028-25 Tree Protection and Enhancement Policy report be received as information; and That the Tree Protection and Enhancement Policy be approved; And that the General Manager of Community Services be authorized to make updates and revisions to this policy and associated guidelines, as required. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That Staff Report RPT-0193-25 “Long Term Financial Plan – Update on Implementation and Tariff Impacts” be received as information; That the Long-Term Financial Plan Maintenance and Annual Review Policy be adopted; And that the Integration of Action Items from Master Plans and Major Studies into the Long Term Financial Plan and Budget Forecasts Policy be adopted. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That Staff Report RPT-0194-25 “Expansion of Strong Mayor Powers in Ontario” be received as information; And that staff bring forward the necessary amendments to the County of Brant Procedural By-law for Council’s consideration. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That report RPT-0202-25 2025 AMO Conference Delegations be received as information; And that Committee directs staff to submit delegation requests with Provincial Ministers for the 2025 AMO Conference, as approved: Policy Development Committee Minutes Page 9 Tuesday, May 6, 2025  Ministry of Infrastructure - Funding for Water and Waste Water Systems  Ministry of Red Tape Reduction - Bishopsgate Road Interchange  Ministry of Health - New Hospital  Ministry of Long Term Care - Funding for LTC Homes  Ministry of Municipal Affairs and Housing - Ontario Works Housing Subsidies Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau

That the following communications be received as information:  SCOR EDC Board of Directors Letter - Rail Project Update  Letter from Minister of Municipal Affairs and Housing, Rob Flack - Strong Mayor Powers  Letter from Ministry of the Environment, Conservation and Parks - Helpful Resources for the Provincial Day of Action on Litter Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Absent (2): Councillor Oakley, and Councillor Garneau