Administration and Operations Committee

That the Administration and Operations Committee agenda for February 20, 2024, be approved.

That the presentation from Jacob Rooke, EIT on behalf of Wm. Paul MacIntyre, L.E.L., C.E.T., R. J. Burnside & Associates Limited be received as information; And that Committee recommend Council give two readings to the Bennett Municipal Drain by-law and adopt the report as a provisional by-law.

That the Administration and Operations Committee minutes of January 16, 2024, be approved.

That OPS-RFT-23-05 Paris Leachate Offload Station, 120 Race Street, Paris be awarded to Finnbilt General Contracting Limited for the bid price of $1,498,120 (excluding HST).

That the Fire Prevention Activity Report of January 2024 be received as information.

Whereas the current Solid Waste Collection Contract expires on December 31, 2024; And OPS-RFP-23-05 Request for Proposal (RFP) for Solid Waste Collection and Processing Services closed on December 21, 2023, and one (1) submission was received from Halton Recycling Ltd. dba. Emterra Environmental (Emterra), the County of Brant’s current solid waste collection contractor; Administration and Operations Committee Minutes Page 4 Tuesday, February 20, 2024 And the proposed 2024 budget for Solid Waste Collection and Processing, excluding Blue Box collection, is $1,431,010; And Emterra’s submitted price for a status quo Solid Waste Collection program, excluding Blue Box collection is over 100% greater than the proposed 2024 budget; That the current bid OPS-RFP-23-5 be closed, postponing the opportunity to expand the Solid Waste Collection program to include a Source Separated Organics Program until the reissuance of a new RFP in 2026, allowing time for the Blue Box transition to be completed, and; That County Staff be given approval to negotiate a contract extension of the current Solid Waste Collection Contract with Emterra to May 31, 2027, and; That County Staff report back to Council on the outcome of the negotiations providing service level options and associated costs prior to the final agreement and extension of the contract with Emterra.

Whereas under the Blue Box Regulation (Ontario Regulation 391/21) amendment, as of January 1, 2025, the Producers of materials which are recycled through the Blue Box program are obligated to manage and provide a curbside Blue Box collection program, and the current municipal responsibilities under this regulation are revoked; And that the Blue Box Regulation (Ontario Regulation 391/21) amendment only requires Producers to manage and provide a curbside Blue Box collection program to only residential sources and are not required to provide curbside Blue Box collection to Ineligible Sources which include industrial, commercial, not-for-profit organizations, County-owned facilities (e.g. libraries, arenas, community centres, Fire Halls, etc.), daycares, places of worship, campgrounds and farms; And the estimated cost to the County to continue providing curbside Blue Box collection to Ineligible sources, except industrial, is $225,000 per year ($3,000/tonne collected) That as of January 1, 2025, curbside Blue Box collection services not be offered to Ineligible Sources due to the increased cost, and; That the drop off of Blue Box material continue to be free at the Paris Transfer Station and Biggars Lane Landfill, at an estimated cost of $25,000 per year, and; That an appropriate communications initiative be developed to inform impacted businesses of this change, and; Administration and Operations Committee Minutes Page 5 Tuesday, February 20, 2024 That the County continue to lob

That Report RPT-0169-24 entitled “Fees and Charges for Fire Services” be received; and, That the proposed minimum charge up to the first hour per Fire Department vehicle be increased to $559.86 from $550, and each additional half hour per Fire Department vehicle be increased to $279.93 from $275 for the following:  Open Burning Response – Fire Department Vehicle (Pursuant to Section 44, By-Law 223-02)  Motor Vehicle Accident Response – Provincial Highway (Chargeable to the Ministry of Transportation for all Provincial Highway accident responses)  Motor Vehicle Accident Response – Non-resident of the County of Brant  False alarm response, malicious  False alarm response, notification failure  False alarm response, accidental  Natural gas incidents, and; That the 2024 Fees and Charges By-law be amended to reflect the changes be presented to Council for approval, and; That the fees and charges be implemented March 1, 2024.

That the annual Paris Maple Syrup Festival, be considered an approved event by the County of Brant Council; And that, the annual Paris Maple Syrup Festival be exempt from the County of Brant Noise By-law #108-22 pursuant to section 6, as it’s deemed to fall under Schedule D, subsection 3; And that, the annual Paris Maple Syrup Festival be exempted from the licensing requirements for peddlers and mobile refreshment sales under the County of Brant Business Licensing By-law # 50-06, pursuant to section 2(1)(x) as part of an event approved by Council where a Special Event Application has been filed by the event organizer in accordance with the Special Event Request Procedure.

That RPT-0190-24 be received as information; And that RPT-0190-24 be

That Report-0194-24 “Fees and Charges for Credit Card Fees” be received as information; That the 2024 Fees and Charges By-law be amended to increase the transaction fee for all credit card transactions over $5,000 and on any tax payments made through the County’s on-line payment services of any amount from 2.6% to 2.8%; And that the fees and charges be implemented March 1, 2024.

That the Sports Hall of Fame Ad Hoc Committee Report and Minutes of January 17, 2024 be approved, noting the following recommendations: 1. That Councillor Peirce be declared the Chair of the Sports Hall of Fame Ad Hoc Committee. 2. That Member Leask be declared the Vice Chair of the Sports Hall of Fame Ad Hoc Committee 3. That Don Henderson – Brant West, be inducted in the Sports Hall of Fame. 4. That the 1994-1995 Paris District High School Senior Boys Basketball Team - Paris, Ronald Hampson - Paris, Steve Fergus - Paris, and Richard Ward - Paris be inducted into the Sports Hall of Fame. 5. That the Paris Sports Hall of Fame induction ceremony be held in the fall. 6. That the Sports Hall of Fame Ad Hoc Committee accepts the letter of resignation from Tyler Pelton with regrets.

The Brant Heritage Committee Report of January 25, 2024 be approved, noting the following recommendations: 1. That Member Telfer Faux be appointed as the Chair of the Brant Heritage Committee for 2024 and that the nominations for Chair be closed. 2. That Member Kavanagh be appointed as the Vice Chair of the Brant Heritage Committee for 2024 and that the nominations for the Vice Chair be closed.

The Tourism Advisory Committee Report of January 18, 2024, be approved noting the following recommendations: 1. That Member Stone be appointed as the Chair of the Tourism Advisory Committee for 2024 and that the nominations for Chair be closed. 2. That Member Pate be appointed as the Vice Chair of the Tourism Advisory Committee for 2024 and that the nominations for Vice Chair be closed.

The Cemetery Advisory Committee Report of January 25, 2024 be approved, noting the following recommendations: 1. That Member Stone be appointed as the Chair of the Cemetery Advisory Committee for 2024 and that the nominations for Chair be closed. 2. That Member Smeaton be appointed as the Vice Chair of the Cemetery Advisory Committee for 2024 and that the nominations for the Vice Chair be closed.

The Brant Connects Committee report of February 7, 2024 be approved, noting the following recommendation:  That Brad Hunter be appointed to the Brant Connects Committee on behalf of the Paris and District Chamber of Commerce, for the remainder of the term.

That the Brant Connect Committee minutes of January 10, 2024 be received as information.

That the Administration and Operations Committee convene In Camera to discuss RPT- 0132-24, s.239.2.b - Personal matters about an identifiable individual, including municipal or local board employees (Appointments to Police Services Board), and RPT- 0197-24, s.239.2.k - A position, plan, procedure, criteria or instruction to be applied to any negotiations