Administration and Operations Committee

That the Administration and Operations Committee agenda for September 19, 2023, be approved, with an addition under Other Business and moving item 8.1 following item 4.1.

That funding be granted in the amount of $10,000 from Capital and $5,000 from Emergency groups.

That Staff Report RPT-0408-23 “Grant Request Received After Award” be received as information; That funding be granted in the amount of $10,000 from Capital and $5,000 from Emergency groups; And that these grants, in excess of the 2023 budget allocation, be funded through any 2023 year-end surplus and/or the contingency reserve.

That the Administration and Operations Committee minutes of July 18, 2023, be approved.

That RPT-0287-23, Housekeeping Amendments to the Good Forestry Practices By-Law 70-21 be received; And that the amending By-Law be presented to Council for approval.

Whereas Section 4.1.a of the Drainage Act (the Act) prescribes that “a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by the majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area”; And whereas the County of Brant (the County) has received additions to an existing petition under Section 4.1.a of the Act from landowners of land within the Award Drain No. 4 watershed; And whereas the County appointed Headway Engineering in accordance with Section 8 of the Act, to prepare a report with respect to the E. & M. Jacques petition at its March 28, 2023, meeting; Be it hereby resolved that in accordance with Section 8 of the Act, the County of Brant hereby appoints Headway Engineering as the engineer to make one (1) report with respect to the petitions for Council’s consideration in accordance with the requirements of the Drainage Act.

Whereas Section 78 of the Drainage Act (the “Act”) prescribes that “if a drainage works has been constructed under a by-law passed under the Act of any predecessor of the Act, and the Council of the municipality that is responsible for maintaining and repairing the drainage works considers it appropriate to undertake one (1) or more of the projects listed in subsection (1.1) for the better use, maintenance or repair of the drainage works or of lands or roads, the municipality may undertake and complete the project in accordance with the report of an engineer appointed by it and without the petition required by Section 4”; And whereas the Hatchley Municipal Drain was last improved under a report prepared by Karl E. Weselan, P.Eng., dated March 14,1976, and adopted by By- Law 76-26 of the former Township of Burford; And whereas a property owner assessed into the Hatchley Municipal Drain has filed a notice of request for a drain major improvement with the County of Brant (the County) dated June 30, 2023; And whereas the requested realignment of the drain only benefits one (1) property; And whereas the Council of the County of Brant is reluctant to appoint an engineer and incur costs that would be charged to the benefitting property who has indicated that they are unwilling to pay any cost of an engineer or construction; Be it hereby resolved that the County not appoint an engineer to prepare a report for Council’s consideration in accordance with the requirements of the Drainage

That Community Improvement Plan application BUR-23-01 from the tenant of 112 King Street, Burford for façade improvements be approved to a maximum amount of $5,875.00. And that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement for BUR-23-01.

That County of Brant Council approve the St. George Water Servicing Class Environmental Assessment Environmental Study Report (ESR); And that County of Brant Council direct staff to issue the Notice of Completion and post the ESR for the public review period for comment by the public, stakeholders, and agencies; And that County of Brant Council direct staff to initiate the detailed design of the recommended water treatment facility and production wells near Howell Road, subsequent to the successful completion of the public review period; And that County staff proceed with negotiations to obtain the required land for the water treatment plant.

That, for the 2023 year-end holiday season, the County of Brant Municipal Administration Offices be closed all day on December 27, December 28, and December 29, 2023, and re-open on January 2, 2023; And that proposed holiday closures be included in future years’ Council Calendar reports for approval.

That the following items be received as information: 7.2.1 Fire Prevention Activity Report - July and August 2023 7.2.2 St George Drinking Water System Inspection Report August 4, 2023 - Ministry of the Environment, Conservation and Parks 7.2.3 RPT-0411-23, Fundraising Campaign for New Community Centre 7.2.4 RPT-0360-23, Budget to Actual at July 31, 2023

That Municipal Law Enforcement Officers continue to be deployed to parking complaints when reported to Enforcement Services; And that residents and Councillors report “in progress” parking violations to Enforcement Services as soon as possible to assist in properly capturing calls for service and deploy Officers effectively; And that staff continue to analyze the enforcement data and growth projections for consideration of additional resources through the 2024 budget process.

That Council provide direction to staff to collaborate with Enbridge and pursue community consultation to determine the level of interest in natural gas attachment for the community of Harley; And that staff report back to Council regarding the financial implications regarding contributing to the extension of natural gas in Harley following consultation; And that should the Provincial Natural Gas Expansion program reopen, staff work with Enbridge to support applications for the communities of Harley and Glen Morris.

That RPT-0389-23 “By-law to Repeal and Replace and Regulate Open Air Burning By-law” be approved, and; That By-law 223-02 as amended, being a By-law to Regulate Open Air Burning, be repealed and replaced to reflect air quality considerations, and; That a by-law to repeal and replace the by-law to Regulate Open Air Burning of the County of Brant Fire Department, be prepared and presented to Council for approval.

Whereas public consultation was held in May and June of 2023 to gain input on for various Solid Waste Service options; That based on the public input received and waste management best practices that the following tender options be included in the 2025 Solid Waste Collection Tender, which will be released in November 2023, for pricing: 1. Current Program (Status Quo) Entire County - Weekly garbage collection 2. Entire County - Weekly garbage and kitchen organics collection 3. Entire County - Every other week garbage and weekly kitchen organics collection 4. Urban Areas* - Every other week garbage and weekly kitchen organics collection Rural Areas - Weekly garbage collection, no kitchen organics collection *Urban Area current Urban Yard Waste Collection Area 1. Current Program (Status Quo) Urban Area - 8 Yard Waste Collections in total (two (2) collections in May and November, one (1) collection per month June to September ) 2. Urban Area - 14 Yard Waste Collections in total (two (2) collections per month May to November) 3. Entire County - Eight (8) Yard Waste Collections in total (two (2) collections in May and November, 1 collection per month June to September ) One Side of Road (Select Rural Roads) Collection Option Christmas Tree Collection (Current Program) Furniture and Appliance Pick Up Program (Current Program) Administration and Operations Committee Minutes Page 8 Tuesday, September 19, 2023 And that based on recent discussions with City of Brantford (the City) Staff

That the amendment to the County of Brant Fees and Charges By-law for Municipal Consent Permit Fees be a flat fee of $900

That RPT-0382-23, Fees and Charges By-law Update for Municipal Consents be

That the full-time position of Project Engineer in Engineering and Infrastructure Planning be approved; And that the position be fully funded from Capital projects with no impact on the 2023 Budget.

Whereas the Council of the County of Brant (the County) deems it desirable to control the construction and alteration of private entranceways onto its highways and has enacted By-law 176-99 (as amended by By-Law 45-12) to regulate property entranceways and culverts within the Municipal Road Allowance; And whereas the Council of the County of Brant has enacted By-law 004-19 to regulate parking within the County of Brant; And whereas the County of Brant has enacted Road Use By-law 33-12 to regulate altering any boulevard; And whereas the Council of the County of Brant has enacted By-law 61-16 to regulate the placement of a driveway; And whereas one (1) of the owners of 20 Alexander Street attended the County of Brant Administration and Operations Committee meeting June 20, 2023, seeking Council approval for an encroachment agreement related to a newly constructed parking area within the West Andrew Street and Alexander Street Municipal Road Allowances; Administration and Operations Committee Minutes Page 10 Tuesday, September 19, 2023 Be it hereby resolved that the request be approved allowing a second (2nd) driveway entrance to 20 Alexander Street; And that staff be directed to work with the owners of 20 Alexander Street on the requirements of applications for a Building Permit and Public Works Permit for the proposed works.

Whereas staff have identified the need to add one (1) additional tandem truck for the Roads Division to carry out year-round maintenance activities; And whereas Community Services have identified the need for an additional pickup truck for the Forestry Division; That Fleet retain a tandem truck and pickup truck that is scheduled to be replaced and repurpose them to be used year-round for County of Brant (County) maintenance activities.

Whereas Ontario Regulation 239/02 – Minimum Maintenance Standards for Municipal Highways was adopted by a County of Brant Council Resolution on December 3, 2002; And whereas it is additionally appropriate to set Desired Level of Service Objectives/Outcome Targets as part of any operational plan to respond to public expectations prior to a winter event; And whereas a Winter Operations Plan allows a municipality to identify what processes and procedures will be undertaken while recognizing available staff/equipment resources and all other regulatory requirements which must be adhered to; That Committee and Council endorse the Roads Operations Statement of Procedures - Winter Operations Plan and the Desired Level of Service Objectives outlined in Attachment #1, Winter Operations Plan September 2023.

Whereas the Roads Division have received various requests for parking and traffic modifications for several different locations throughout the County of Brant (the County). Requests were made through the Brant Safe Streets (BSS) program and by various County Departments; And Whereas the following parking and stopping restrictions are recommended to the following sections of road: That Parking Bylaw Number 004-19 be amended by the following proposed parking restrictions: 1. Paris Links Road, in Paris To implement into Schedule 3, Parking Prohibited Anytime, on the south side from Grand River Street South to approximately nine (9) metres east of Bayly Drive; To remove from Schedule 4, Parking Prohibited-Certain Days or Times, on the south side from Grand River Street North to Bayly Drive; 2. Burtch Road, in Mt. Pleasant To implement into Schedule 3, Parking Prohibited Anytime, to extend parking restrictions on the north side from approximately 640 m west of Mt Pleasant Road to approximately 190 metres west of Barns Farm Road; To implement into Schedule 3, Parking Prohibited Anytime, to extend parking restrictions on the south side from approximately 640 m west of Mt Pleasant Road to approximately 190 metres west of Barnes Farm Road; 3. William Street, in Paris  To implement into William Street, in Paris – Schedule 15, Parking Permit Application, on the north side from approximately 28 metres west of Broadway Street West to approximately 35 metres west of Broadway Street West;

That Traffic Bylaw Number 182-05 be amended by installing the following proposed speed limit, stop sign and truck regulations: King Street, in Burford To implement into Schedule J, Speed Limit. To implement a 60 km/hr speed limit from 1225 metres west of Maple Avenue to 500 metres westerly.

That the Accessibility Advisory Committee minutes of July 10, 2023, be approved.

That the Accessibility Advisory Committee Report of September 11, 2023 be approved, noting the following recommendations: 1. That staff be directed to investigate accessibility standards and the project status at Rest Acre Ridges park and report back to the Accessibility Advisory Committee with findings; And that the Accessibility Advisory Committee supports Ed Solak's delegation to the County of Brant Council meeting on September 25, 2023. 2. That SP12-23-DN - County of Brant Lawn Bowling (Minor) - Paris Lawn Bowling Club, 169 Grand River St N, Paris be received; And that the site plan be endorsed with the request of an additional accessible parking stall.

The Brant Heritage Committee report and minutes of September 7, 2023 be approved, noting the following recommendations: 1. That due to the impact on the main corridor in downtown Paris; That Council support the prompt coordination of communication of the private project at 5,7,9 Grand River St N, between staff and the developer. 2. That the County of Brant pursue the Provincial Designation of the Penman’s Textile Mill. 3. That the Brant Heritage Committee supports Member Workman Rose in memorializing former member Mike O’Byrne and organizing the planting of a donated tree, stone, and arranging for a memorial plaque, and; That the Committee hold a ceremony and their next meeting at the Mt Pleasant Nature Park. 4. That the Brant Heritage Committee express their preference that the Columbarium at the Paris Cemetery be named “Cobblestone”.

Whereas Vic Garn was elected to the Township of Brantford Council in 1994, served until amalgamation in 1999, and served on County of Brant Council until 2006; And Whereas while Vic served on Council, he was instrumental in saving the Mt. Pleasant Nature Park; And Whereas Lynne Garn has worked with the Mt. Pleasant Optimist Club to purchase and install a memorial bench for Vic Garn in honour of his service to the County of Brant; Therefore that Council direct staff to create and fund a plaque; And that the County of Brant reimburse Lynne Garn in the amount of $1,690.48 from the Mayor & Council Public Relations & Awards budget line.

Whereas the Cowan Community Health Hub was built in 2022; And Whereas the Cowan Community Health Hub is an integral component of the healthcare system in the County of Brant community; Therefore that staff be directed to erect a plaque at the Cowan Community Health Hub to commemorate the contributions of Mayor Bailey and the Campaign Team; And that funds to install the commemorative plaque be funded in the maximum amount of $5,000.00 from the Mayor & Council Public Relations & Awards budget line.

That the County of Brant Safe Streets staff collaborate with the Agricultural Advisory Committee and the Brant County Federation of Agriculture towards the placement of knockdown signage.

Whereas parking access has been a challenge in neighbours designed and built in a earlier era before the housing and affordability crisis, and now multigenerational living situations have become more common, and; Whereas other municipalities have opened up more options for families to park by enabling parking permits to be purchased, and; Whereas parking permits can also have the disadvantage of adding a cost requirement to what is currently a first come first serve public asset; Therefore be it resolved; That the staff of the County of Brant investigate permitted parking options for homes that are on the streets, where currently 24 hour restrictions exist; and the advantages and disadvantages thereof and return by January 31, 2024

That the Administration and Operations Committee convene In Camera to discuss RPT- 0368-23, (s.239.2.k – A position, plan, procedure criteria or instruction to be applied to any negotiations