Administration and Operations Committee

That the Administration and Operations Committee agenda for November 21, 2023, be approved, as amended.

That the delegation from Raf Wyszynski, Grand Erie District School Board re: Paris District High School - Track Fundraising, be received as information; And that the funding request for $500 000 be

That the delegation from Samantha Lawson, CAO, Grand River Conservation Authority re: Conservation Authorities Act Category 2 Memorandum of Understanding be received as information.

That the delegation from Bernia Wheaton and Kim Earls, South Central Ontario Region Economic Development Corporation (SCOR EDC) re: SCOR EDC Annual Member Update be received as information and

That the County of Brant endorses and enters into a Municipal Memorandum of Understanding and Letter of Agreement with the Grand River Conservation Authority for Category 2 Non-Mandatory Programs and Services.

That the communication, Funding Agreement Request – Outdoor Environmental Education Program and Apps’ Mill Nature Centre, Grand River Conservation Authority, be received as information and

That the Administration and Operations Committee minutes of October 17, 2023, be approved.

That CPS-RFT-23-03 Facility Roof Projects be awarded to Proteck Roofing & Sheet Metal Inc. as follows;  Scotland Community Centre Gym Roof for the bid price of $114,882.00 plus HST  Burford Community Centre North Roof for the bid price of $178,439.00 plus HST  Gaukel Memorial Community Centre Front Roof portions for the bid price of $41,065.00 plus HST for a total of $334,386 plus HST And that additional funding required for the Scotland Community Centre and Burford Community Centre projects be included as part of the 2024 budget deliberations.

Whereas the County of Brant (the County) currently completes utility locating with multiple staff from various departments and using a contractor and this system is not efficient or sustainable; And whereas staff have researched ways to make the system more efficient and sustainable as outlined in this report including contracted services and restructuring of existing staff routines; THAT, Council reallocate current budget funding of $295,000 for utility locate contract services to allow hiring of two (2) Full Time Equivalents (FTEs) and to purchase locate software, equipment and to cover the costs associated with the use of County vehicles.

That the Paramedic Services draft 2024 Operating Budget, with Total Expenditures of $16,891,999, Net Levy of $9,179,298, City of Brantford Levy of $6,636,633 and County of Brant Net Levy of $2,542,666, be approved; And that the 2024 Paramedic Services Capital budget be funded from the Ambulance Equipment and Vehicle Reserves and the Ambulance Development Charges Reserves for the City of Brantford and the County of Brant.

That the proposed 2024 fees and charges for the County of Brant be approved; And that the 2024 Fees and Charges By-law be presented to Council for approval; And that the fees and charges be implemented January 1, 2024 unless otherwise noted in the by-law.

That the following items be received as information:  7.2.1 2022-23 Final Paris Drinking Water System Inspection Report - Ministry of the Environment, Conservation and Parks  7.2.2 Fire Prevention Activity Report - October 2023 - T Waldschmidt  7.2.3 RPT-0449-23, Regulatory and Drinking Water Quality Management Standard Semi-Annual Update - D Stevenson  7.2.4 RPT-0452-23, Update on Emergency Management Program Initiatives - K Pottruff  7.2.5 RPT-0419-23 Recreation Services Program Summary - S. Ellins  7.2.6 RPT-0481-23 - Update on Gravel Pit Assessment and Royalties - C. Stanley

That staff be directed to reassess the proposed August recess.

That the proposed County of Brant Council meeting of January 23, 2024 at 6:00 p.m. be moved to January 30, 2024 at 6:00 p.m.

That report RPT-0485-23, 2024 Council and Committee Calendar be approved, as amended.

That Councillor Chambers be removed from the Social Services Committee/ Brant- Brantford Local Housing Authority and replaced with Councillor Garneau.

That the current appointments of Members of Council to Committees and Boards be approved as amended.

WHEREAS a delegation was received from Scott Patterson of Patterson Planning Consultants Inc., representing the owners of the properties at 3 and 7 Yeo Street in Paris, AND WHEREAS the properties are located in a ‘Heritage Area’ overlay of the Official Plan, within the ‘Built and Cultural Heritage’ zoning under County of Brant Zoning By- Law 61-16, and identified on the County of Brant Heritage Inventory, necessitating evaluation for their cultural heritage interest or value prior to development, AND WHEREAS the Brant Heritage Committee has completed the heritage evaluation in accordance with Ontario Regulation 9/06 made under the Ontario Heritage Act, and does not recommend that the properties be designated under the Ontario Heritage Act at this time, Administration and Operations Committee Minutes Page 9 Tuesday, October 17, 2023 THEREFORE, THAT staff be directed to work with the property owners to integrate the comments of the Heritage Committee into the conditions for approval of the applicable development application(s) that may be required for the site. AND THAT RPT-0473-23 be approved as a cultural heritage conservation strategy for the proposed redevelopment of 3 and 7 Yeo Street, with the applicable directions contained therein.

Whereas Roads Department staff are in the process of updating the winter maintenance routes for the 2023/24 winter season; And whereas the section of Cleaver Road south of Whiteman’s Creek does not have any residences or businesses and limited traffic currently due to the closure of the bridge over Whiteman’s Creek; And whereas staff propose the removal of winter maintenance activities for Cleaver Road, south of Whitemans Creek to Colborne Street West from November 15 until April 1 annually; And whereas this modification is proposed to begin the winter season of 2023/2024 and stay in place as long as the bridge is closed to vehicular traffic; That staff recommend that Committee and Council approve the proposed removal of winter maintenance for Cleaver Road from Whitemans Creek to Colborne Street West effective November 2023.

Whereas the Roads Division report RPT-21-291 (Attachment 1) was passed by Council November 23, 2021, authorizing County staff to enter into direct negotiations with Metro Freightliner and Viking-Cives to replenish scheduled winter equipment for a four (4) year period (2022-2025); And Whereas the vehicles and winter equipment put forward in this report are essential to maintaining the County’s road network; Administration and Operations Committee Minutes Page 10 Tuesday, October 17, 2023 That the following purchases be approved: 1. One (1) Single Axle Cab and Chassis Diesel Truck be awarded to Metro Freightliner Brantford, being the vehicle has met all required specifications at fair current market value; $139,689 plus tax 2. One (1) 28,000 kg/62,000 lbs. G.V.W.R Tandem Axle Cab and Chassis Diesel Truck to be awarded to Metro Freightliner Brantford, being the vehicle has met all required specifications at fair current market value; $184,916 plus tax 3. That the purchase of winter control equipment for One (1) Single axle cab and chassis be awarded to Viking-Cives, being that the winter equipment and specifications have been met at current fair market value; $207,705 plus tax 4. That the purchase of winter control equipment for One (1) Tandem axle cab and chassis be awarded to Viking-Cives, being that the winter equipment and specifications have been met at current fair market value; $215,430 plus tax And Whereas theses trucks have been submitted for the 2024 budget approval pr

Whereas the County of Brant (the County) has a Winter Sidewalk Maintenance Program, maintaining an established network of sidewalks and multi-use paths; And whereas staff were directed to review the existing winter sidewalk maintenance program in terms of scope, operations and current costing at the Administration and Operations meeting held October 17, 2023; And whereas this review was conducted, the results of which are outlined in Staff Report RPT-0468-23; That the current Winter Sidewalk Maintenance Program be continued for the established sidewalk and multi-use pathway routes and that the south side of King Edward Street from Rest Acres Road to Irongate Drive be added to the Program; Administration and Operations Committee Minutes Page 11 Tuesday, October 17, 2023 And that staff be directed to consider the sidewalk winter maintenance program as part of the current Development Charges Study and provide a future report to Council on the program in 2024/25.

Whereas the County of Brant (the County) and Lafarge Canada Inc. (Lafarge) entered into an agreement to allow for the aggregate extraction on Governors Road West and Cleaver Road; And whereas the aggregate extraction has not been completed and the current agreement expires on December 31 of this year; And whereas Lafarge has requested a temporary extension of the agreement to allow for a full plan to be put in place to finalize the aggregate extraction and rehabilitate the extraction lands and construct the newly aligned Governors Road West and Cleaver Road; THAT, Council approve the request to temporarily extend the Governors Road West and Cleaver Road, Road Lowering Agreement for one (1) year in anticipation of a more detailed extension request to be made in 2024 to take the work and agreement to finalization.

Whereas the County of Brant (County) has completed several water and wastewater servicing projects over the last few years; And whereas these projects are complicated cost sharing projects including future development, existing properties, and other reasons for the projects unrelated to servicing that make the cost sharing not in keeping with the County Fees and Charges By-Law; Administration and Operations Committee Minutes Page 12 Tuesday, October 17, 2023 That County Council direct staff to notify each affected owner on Laurel Street, Cedar Street and Curtis Ave North of the water and wastewater connection fees that will be billed for their property, the payment options that will be available and the mandatory connection requirement as outlined in this report; And that staff prepare a final draft by-law for Council consideration in Q2 2024 after engaging with affected owners and receiving feedback.

Whereas the County of Brant currently has a system that permits residents in the downtown Paris core to obtain a permit to park in Municipal Lot #2 in excess of 24 hours; And Whereas future residential uses are considered for the downtown Paris core, and due to limitations of space and an inability for the majority of properties to construct underground parking facilities, would benefit from a defined municipal parking area with a permit parking system; And Whereas the implementation of a residential downtown Paris core permit parking system would permit staff to determine existing demand, and to plan for future residential parking needs through more communal means; And Whereas staff have been directed to examine the implementation of a residential on-street parking permit system; That a residential downtown Paris core parking permit system be approved in principle; And that staff be directed to report back on the implementing measures for the permit system.

Whereas the County of Brant has held membership in the World Council on City Data since 2019, including the collection and contribution of a significant amount of data regarding the activities of the County of Brant; And Whereas the World Council on City Data continues to expand its offerings to provide leading edge comparative data for municipal and other local governments in Ontario, Canada, and the rest of the world; And Whereas the County of Brant continues to evaluate the means to best leverage the data available to it by the World Council on City Data; Therefore, be it resolved that Staff be directed to evaluate the data streams the County of Brant currently subscribes to with the World Council on City Data; And that Staff be directed to evaluate new and unsubscribed data streams from the World Council on City Data throughout 2024, and report back to Council with recommendations regarding the additional data streams available in advance of 2025 Budget deliberations.

That the Brant Heritage Committee Minutes and Report of November 2, 2023, be approved including the following recommendations: 1. That the Brant Heritage Committee sees no heritage significance for the conservation of the industrial warehouse portion of the building at 3 Yeo Street, or in the house at 7 Yeo Street, and that all discussions for the heritage evaluation will be for the portion of the structure built in 1882 and

That the Brant Connects Committee Minutes of October 4, 2023 be approved.

That the minutes from the Tourism Advisory Committee meeting of October 5, 2023 be approved.

That the minutes and report of the Accessibility Advisory Committee meeting of October 16, 2023, be approved including the following recommendations: 1. That staff be directed to investigate accessibility standards and the project status at Rest Acre Ridges park and report back to the Accessibility Advisory Committee with findings; And that the Accessibility Advisory Committee supports Ed Solak's delegation to the County of Brant Council meeting on September 25, 2023. 2. That SP12-23-DN - County of Brant Lawn Bowling (Minor) - Paris Lawn Bowling Club, 169 Grand River St N, Paris be received; Administration and Operations Committee Minutes Page 15 Tuesday, October 17, 2023 And that the site plan be endorsed with the request of an additional accessible parking stall.