Administration and Operations Committee

That the agenda for the May 16, 2023 Administration and Operations Committee be approved.

County residents continue to express interest in raising chickens on properties not zoned for agricultural purposes; And whereas the County of Brant is an agricultural community that includes many poultry farms; And whereas residents already raising chickens on properties not zoned for agricultural purposes are not compliant with existing by-laws and this creates enforcement, equity, and biosecurity issues; Therefore, that staff be directed to prepare a report exploring the feasibility of a program that allows residents to raise chickens on properties not zoned for agricultural purposes that takes into account successful examples from neighbouring municipalities, regulatory considerations, the potential to limit the program to properties that meet certain criteria (i.e. zoning, minimum lot size, etc.), animal welfare, and the biosecurity of poultry farms; And that if staff do not recommend the implementation of a backyard chickens program, that alternate recommendations for a program to bring existing poultry outside agricultural areas into compliance with County by-laws come forward for Committee’s consideration; And that staff report back to the Committee by December 31, 2023.

That the minutes from the Administration and Operations Committee meeting of April 11, 2023 be approved.

Council’s endorsement of the Water Division’s Operational Plan is a requirement for conformance with the Province’s Drinking Water Quality Management Standard (DWQMS); And whereas the protocol for acknowledgement of this endorsement is via application of the Mayor’s signature to Element 3 “Commitment and Endorsement” of the Operational Plan; And whereas previous terms of Council have endorsed the Operational Plan; That the County of Brant Council execute endorsement of the Operational Plan by authorizing the Mayor to apply his signature to Element 3 “Commitment and Endorsement” of the Operational Plan; And that Council receive the DWQMS update as information.

a valve turning/vac trailer was not included in the 2023 Budget but the need for a new one has become apparent; That staff be directed to purchase a valve turning/vac trailer following the County of Brant approved purchasing policy; And that the purchase of the specialized trailer be funded through the County of Brant Fleet Reserve.

That OPS-RFT-23-22 Asphalt Milling and Paving be awarded to GIP Paving Inc. for the bid price of $482,412.00 (excluding HST).

That the following be received: Fire Prevention Activity Report - April 2023 - T. Waldschmidt RPT-0159-23 Fire Services Annual Report - D. Watson RPT-0204-23 Budget to Actual at March 31st, 2023 - H. Mifflin RPT-249-23- Association of Municipalities of Ontario (AMO) Annual Conference Delegations- A. Dyjach Emergency Management Ontario Notice of 2022 EMCPA Compliance

That Staff Report RPT-0237-23 – Housing Accelerator Fund be received as information.

That RPT-239-23 Overview of Physician Recruitment Program be

the need to develop a Physician Recruitment Program was identified as a specific action in the 2019-2023 County of Brant Strategic Plan coinciding with the opening of the Cowan Community Health Hub; And Whereas proactive physician recruitment is required to reduce the approximately 16% of County residents currently without a primary care physician, and to replace physicians who may choose to retire within the next 5 years; And Whereas County of Brant Council included $100,000 in the 2023 budget for the development of a County of Brant Physician Recruitment Program (“the Program); Therefore, that the formation of the County of Brant Physician Recruitment Program Oversight Committee (“the Oversight Committee”) with a mandate to oversee all efforts for the recruitment of primary care physicians to reduce the number of County residents currently without a primary care physician and to replace retiring primary care physicians, be approved; and That the Program Oversight Committee be comprised of: • Two (2) members of County of Brant Council, as appointed by Council; • Up to three (3) members selected by the Primacare Family Team Board of Directors; • Up to three (3) members at-large selected by the Program Oversight Committee, with a focus on those with physician recruitment experience, and/or other local primary care physicians located within the County of Brant; and That the Program Oversight Committee be required to submit a report to the Council of the County of Brant annually

That the Director of Economic Development and Tourism be given delegated authority to enter into the 55+ Summer Games Local Agreement between the County of Brant and the City of Brantford; And that the City of Brantford be authorized to sign all necessary agreements and contracts in the name of The Corporation of the City of Brantford and The Corporation of the County of Brant, o/a 2023 Ontario 55+ Summer Games.

That the full-time position of Junior Engineering Technologist in Infrastructure Services be approved. And that the position be fully funded from Capital projects with no impact on the 2023 Budget.

the County of Brant (County) is supplying water to former County Residents now in the City of Brantford (City) as per the 2017 Boundary Adjustment Agreement; And whereas the City is working on the infrastructure to supply water to the City residents with a proposed connection date of 2025; And whereas the County has requests for connections to the Mt. Pleasant Water System in Brant; That Council approve the revised Mt. Pleasant Water Allocation Policy enclosed in Report RPT-0109-23; And that staff be directed to correspond with the City to confirm acceptance of the proposed 2025 transfer of water customers to the City water system and to amend the water supply agreement to comply with the timing proposed by the City being December 31, 2025.

That the Sports Hall of Fame Ad Hoc Committee Minutes and Report of April 12, 2023 be approved, including the following recommendations: 1. That Councillor Peirce be declared the Chair of the Sports Hall of Fame Ad Hoc Committee. 2. That Member Leask be declared Vice Chair of the Sports Hall of Fame Ad Hoc Committee. 3. That all members of the Sports Hall of Fame Ad Hoc Committee be appointed to the Selection and Induction Sub-Committees. 4. That Keith & Elaine Hall – Brant West and Don Pancoe – South Dumfries be inducted into the Sports Hall of Fame. 5. That Robert Perley – Paris, be inducted into the Sports Hall of Fame. 6. That Dennis McKinna – Paris and Bill Cracknel – Paris be inducted into the Sports Hall of Fame. 7. That Linda Madden – Paris be inducted into the Sports Hall of Fame.

That the Accessibility Advisory Committee Minutes of April 13, 2023 be received.

That the Communities Improvement Plan Committee minutes of April 21, 2023 be received.

That the Brant Heritage Committee Minutes of April 5, 2023 be received.

That the Tourism Advisory Committee Minutes of May 4, 2023 be received.

That the Communities Improvement Committee Minutes and Report of May 8, 2023 be approved including the following recommendations: 1. That the Community Improvement Plan application CIP - 23 - 01, under the Signage Improvement Grant and tenants of 83 Grand River Street N, Paris, be approved; And that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement. 2. That the Community Improvement Plan application CIP - 23 - 02, under the Signage Improvement Grant and tenants of 106 Grand River Street N, Paris, be approved; And that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement. 3. That the Community Improvement Plan application CIP - 23 - 03, under the Signage Improvement Grant and tenants of 91-97 Grand River Street N, Paris, be

County of Brant residents democratically elect Councillors to represent their beliefs, values, and perspectives on key issues facing the municipality; and, Whereas Councillor positions are part-time and most Councillors also hold employment, are farming, and/or have caregiver responsibilities; and, Whereas the Council and Standing Committee calendar provides Councillors with predictability and notice for regular meetings; and, Whereas the need to schedule special Council and standing committee meetings, training sessions, strategic consultations, and public meetings with groups of Councillors regularly arises with limited notice; and, Whereas limited notice and/or influence over the scheduling of additional commitments can restrict a Councillor’s ability to participate and represent their constituents; and, Whereas scheduling guidelines would allow Councillors and staff to have an agreed upon set of criteria, understood at the outset, by which additional commitments are booked. Therefore, that staff be directed to prepare scheduling guidelines for special meetings of Council and Standing Committees, training sessions, third-party consultations with Councillors, and public meetings that take into account: • Limits on the number of meetings the majority of Councillors must attend per week; • Limits on the number of evenings impacted per week; • Minimum notice requirements for non-recurring meetings; • Scheduling consecutive meetings; • Availability of remote participation optio

That staff be directed to connect with Park Lane Terrace and Telfer Place regarding immediate access to local businesses on Grand River St. N.

That the Administration and Operations Committee convene In Camera to discuss RPT-0188-23 S.239(2)(c) land acquisition and S.239(2)(e) litigation matters (Purchase of former Railway Lands from CRH Canada), RPT-245-23 S.239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board (Disposition of Land – Portion of Municipal Parking Lot 8, St. George), RPT 214-23- S. 239 (2)(b) Personal matters about an identifiable individual, including municipal or local board employees (Line Fence Viewers and Livestock Evaluator Appointments) and RPT250-23- S. 239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board (Disposition of land – 143 Oakland Road)