Administration and Operations Committee

That the Administration and Operations Committee agenda for September 17, 2024, be approved.

That the Administration and Operations Committee minutes of July 16, 2024, be approved.

That OPS-RFT-24-26 Bennett Drain be awarded to Robinson Farm Drainage for the bid price of $1,005,779.00 (excluding HST).

Whereas in March 2021 a resolution was passed to establish an Environmental Management Reserve with the savings, $329,585 based on 2024 budgeted expenses, realized from the Blue Box program being transitioned to the Producers in 2025. And whereas the waste collection contract cost will increase 85% ($1,216,915.28) in 2025, in essence meaning no savings; 3 That the savings from the transition of Blue Box program to the Producers be used to offset the increased waste collection contract cost instead of being placed into an Environmental Management Reserve.

That RPT-0325-24- Site Alteration By-law Update be approved; And that amendments to the County of Brant License Tribunal Rules of Practice and Procedures be prepared and presented to Council for approval; And that an amending by-law to the Site Alteration By-law, 82-22, be prepared and presented to Council for approval;

That RPT-0185-24 OLT E-File Portal Registration be received; and That E-file be approved as an option for the filing of Ontario Land Tribunal appeals within the County of Brant.

Whereas Section 78 of the Drainage Act (the “Act”) prescribes that “if a drainage works has been constructed under a by-law passed under the Act of any predecessor of the Act, and the Council of the municipality that is responsible for maintaining and repairing the drainage works considers it appropriate to undertake one (1) or more of the projects listed in subsection (1.1) for the better use, maintenance or repair of the drainage works or of lands or roads, the municipality may undertake and complete the project in accordance with the report of an engineer appointed by it and without the petition required by Section 4”; 4 And whereas the majority of the Terryberry Municipal Drain system was last improved under a report prepared by John B. Dodd, O.L.S., dated January 11, 1967, and adopted by By-Law 1625 of the former Township of Burford; And whereas property owners assessed into the Terryberry Municipal Drain have made multiple verbal and email complaints requesting drain improvement and repairs as early as 1998;

Whereas all municipalities are required to comply with Ontario Regulation 242/08 and the Endangered Species Act (ESA); And whereas the County of Brant is undertaking a lot of drain maintenance work requiring the compliance with this legislation; THAT RPT-0133-24 Species at Risk Mitigation Plan Policy be received as information; AND that the Species at Risk Mitigation Plan Policy (Attachment 1) and Mitigation Plan (Attachment 2) be approved.

THAT Report RPT-360-24, Vehicle for Hire By-law #58-22 amendments be received; AND THAT section 2.1(9) of the County of Brant Vehicle for Hire By-law #58-22, be deleted and replaced with the following bolded wording: 2.1 Except where otherwise provided, the provisions of this By-law shall apply to the operation of a Vehicle for Hire within the County of Brant, except: (9) a conveyance which begins from outside the County of Brant, where the Vehicle for Hire can legally operate in the municipality in which the conveyance begins; AND THAT Schedule “A” Fare Card be amended to read: “RATE FOR TRIPS WHERE DROP OFF IS OUTSIDE OF THE COUNTY OF BRANT TO BE DETERMINED BY THE CAB COMPANY.” AND THAT that section 10.3 of By-law #58-22 surrounding inspections be amended to read: “Notification of an inspection under section 10.1 or an Order made under section 10 of this By-law shall be served on an Owner: 5

That RPT-0199-24 Building By-law 4-22 Update be approved; and That an amending by-law for by-law 4-22, the Building By-law, be prepared and presented for Council’s consideration and approval.

That the following items be received:  RPT-0428-24 Municipal Drain Progress Update  Fire Prevention Activity Report - July and August  2024 Ontario Senior Achievement Award

6 That RPT - 0410 - 24 be received as information; And that Council delegate authority to the General Manager of Strategic Initiatives to approve Downtown Paris Community Improvement Plan Applications for $5,000 and under to expedite requests.

That staff be directed to start the Operations Capital project tender process in advance of the 2025 Budget Deliberations and approval to ensure that the four (4) projects listed as follows are tendered at the most advantageous time of year: Grand River Street North Downtown Dig; Reid Bridge Rehabilitation; Peddie Bridge Rehabilitation; Douglass Bridge Rehabilitation; And that the tender for Grand River Street North (GRSN) be presented to Council for approval in January, ahead of budget approval; And that staff report back to Council for approval of the remaining tenders as required by the County Purchasing Policy; And that Attachments 1 and 2 outlining the tentative schedule for GRSN Downtown Dig and other construction projects in the downtown Paris area, respectively, be received for information

That staff be directed to include the minor rehabilitation work for the Castler Bridge in the 2025 budget; And that the minor rehabilitation works at the Kelly Bridge be included in a future budget; And that staff also review the inclusion of funding to complete minor rehabilitation, and maintenance works at County of Brant (County) structures as best practice to maintain County owned assets in future budget years. 7

Whereas all County of Brant (County) roads adjacent to schools have a 40 km/hr speed limit area during school times only; And whereas, The County of Brant has been approved for the implementation of the Automated Speed Enforcement Ontario Program, (ASE); And whereas, further to the Report dated July 20, 2021, RPT-21-199 Proposal for Speed Limit Reductions and RPT-21-223 Proposal Community Safety Zones in school areas, a review of the existing speed limits on roads adjacent to schools have identified the need to regulate the speed limit to 40 km/hrs at all times; And whereas staff follows the guidelines of the May 23, 2019, approved Council report “CD-19-63 - Brant Safe Streets Speed Control and Road Safety Strategy” for an enhanced level of pedestrian safety; Be it hereby resolved that Traffic By-Law Number 182-05, Schedule J, be amended by reducing the speed limit to a maximum 40 km/hr speed limit at all times of the day to the following sections of road;  Beverley Street West – from approximately 300 meters west of High Street to approximately 127 metres east of High Street;  Brant School Road – from approximately 148 metres east of Colborne Street East to approximately 701 metres east of Colborne Street East;  Church Street West – from Simcoe Street to approximately 20 metres west of Royal Troon Drive;  Grand River Street North – from approximately 150 metres south of St Patrick Street to approximately 8.5 metres south of Paris Links Road;  Mt Pleasant Road – from app

Whereas the St George Children’s Center, a not-for-profit registered charitable organization, operates the Little Learners of St. George daycare in the basement of the Holy Trinity Church located at two (2) Andrew Street, St George and has requested to set out up to five (5) bags of garbage per week for the daycare; That the garbage bag/container set out limit for this property be increased to eight (8) to support the daycare and church usage, from the current four (4) limit authorized through the Solid Waste Control Bylaw 146-17, as long as the Little Learners of St George is in operation at this location; And that the General Manager of Operations be given Delegated Authority to approve future increased garbage bag/container set out limits for properties when there is a community benefit to the County of Brant; And that an amendment to by-law 73-22, being the delegation of authority By-law, be prepared and presented to Council for approval.

That the clause "to fund maintenance and/or replacement of existing assets/infrastructure with a starting 2025 capital levy of $16,775,663" be struck out and replaced with "to fund maintenance and/or replacement of existing assets/infrastructure to a level that fully meets the requirements of the approved Asset Management Plan".

That staff be directed to prepare a proposed 2025 operating budget which: a. maintains the current level of service; and b. includes decision packages for any proposed increase or change in level of service; That staff be directed to prepare a proposed 2025 ten-year capital forecast: a. to fund maintenance and/or replacement of existing assets/infrastructure to a level that fully meets the requirements of the approved Asset Management Plan; and b. to include decision packages for the purchase/construction of new assets; And that a 2025 budget schedule as below be approved,  January 16th, 2025, 9am – Initial Presentation of Draft Budget & Department Presentations  January 22nd, 2025, 6pm – External Agencies Presentations & Capital Budget Review 10  February 6th, 2025, 9am – Budget Deliberations & Decision Packages  Additional meetings if needed  February 25th, 2025, 6pm Council Meeting – Budget Approval

That the 2025 Budget be prepared in the same manner as previous years, with a one-year operating budget and a ten-year capital forecast; That a phased-in approach to the implementation of a multi-year budget process for both the operating and capital budgets commencing with a two-year budget in 2026 and a subsequent four-year budget in 2028 be approved in principal; And that the additional resources required to implement multi-year budgeting process be

That the 2025 Budget be prepared in the same manner as previous years, with a one-year operating budget and a ten-year capital forecast; And that a one-year budget for 2026 be prepared with a three-year forecast for 2027- 2029.

11 That the County of Brant Purchasing By-law, By-law Number 87-22, Schedule “B” – Items Not Subject to the County’s Purchasing By-law” be amended to add the following: 5.0 Services Provided by Brant Municipal Enterprises Procurement of the following services directly from Brant Municipal Enterprises (BME) is not subject to the County’s Purchasing Policy, but will require an agreement in advance between the County and BME outlining the scope, terms and payment schedule for such works: a. Operation and maintenance of solar installations, including replacement of any equipment / panels; b. Operation and maintenance of other energy conservation / joint initiative installations; c. Consulting Services for energy management / energy conservation features on new build projects; d. Consulting Services for County projects and studies which align with BME’s Strategic Plan and where an efficiency and/or improved outcome is anticipated with such input; and e. Grant writing / grant reporting support Procurement of the following construction works directly from Brant Municipal Enterprises (BME) is not subject to the County’s Purchasing Policy, but will require BME to be identified in advance as a vendor for the project, to be incorporated into third party project tenders and contract documents. This may also require BME to enter into a third-party contract as a sub-trade: a. Installation or replacement of equipment related to solar, energy conservation, lighting or other initiatives align

That the Cemetery Advisory Committee report and minutes of July 25, 2024 be approved noting the following recommendation: 1. That staff be directed to investigate the two gravestones next to the Bailey Stone, Choi and Thompson, at the St. George Cemetery, and report back to committee at the next cycle.

That the Community Improvement Plan Committee minutes of July 15, 2024 be received as information.