Administration and Operations Committee

That the agenda for the July 16, 2024 Administration and Operations Committee, be approved as amended.

That the delegation from Joan Gatward re: Oakland Community Centre Daycare Proposal be received as information.

That the minutes from the June 18, 2024 Administration and Operations Committee meeting, be approved.

That OPS-RFT-24-19 Asphalt Mill and Pave be awarded to GIP Paving Inc. for the bid price of $927,740.00 (excluding HST); Administration and Operations Committee Minutes Page 3 Tuesday, July 16, 2024 And that $3,000.00 be transferred from project RFC176 Burford Community Centre South -East Parking Lot Paving (GL#752533) to project PRT249 Rising Park Pathway Paving (GL#751759); And that the associated parts of OPS-RFT-24-19 be funded as per the breakdown included in Appendix 1.

That RPT-0363-24 be received as information. That the County of Brant join the United Nations Educational, Scientific and Cultural Organization Coalition of Inclusive Municipalities. And that Mayor Bailey sign the Declaration to Join the United Nations Educational, Scientific and Cultural Organization Coalition of Inclusive Municipalities, on behalf of the County of Brant.

Whereas fees and charges for all Municipal services including applications, licenses and permits are established through the Municipal Fees and Charges By-Law; And whereas additional recreational programs, facilities and cemetery services are offered to meet the needs of the Community; Therefore, be it recommended that the following additions and revisions to the 2024 Municipal Fees & Charges By-Law be approved: Senior Programs Seniors Dance/Workshop $10.00 per participant (includes HST) Administration and Operations Committee Minutes Page 4 Tuesday, July 16, 2024 Seniors Program $25.00 per participant (includes HST) Seniors Art Workshop $35.00 per participant (includes HST) Facility Administration/Miscellaneous Event Security Deposit (refundable) $250.00 (includes HST) Special Occasion Permit Event Security Deposit (refundable) $500.00 (including HST) Dressing Room Annual Fee $2,000.00 (excluding HST) Dressing Room Monthly Fee $187.50 (excluding HST) St. George Lawn Bowling Club Clubhouse Rental Rate $150.00 per day (includes HST) Clubhouse Rental Rate $40.00 per hour (includes HST) Cemetery Services Bereavement Authority of Ontario Consumer Protection Fee $30.00 (includes HST) Saturday (extra) Full Burial $600.00 (excluding HST) Saturday (extra) Cremation $260.00 (excluding HST)

Administration and Operations Committee Minutes Page 5 Tuesday, July 16, 2024 That the County of Brant renew the Municipal Insurance and Risk Management Program with Intact Public Entities Inc. (IPE) for a one-year term commencing August 30, 2024, at the annual premium amount of $2,028,608.00 plus applicable taxes; and That the Chief Administrative Officer be directed to execute all applicable renewal documents on behalf of The Corporation of the County of Brant to effect the renewal.

THAT Community Improvement Plan Application CIP-24-04 from the tenant of 19 Broadway Street West, Paris for signage improvements be approved to a maximum amount of $1,200.00; AND that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement for CIP-24-04.

That the Fire Activity Report - June 2024, be received as information.

That the following recommendation

That Committee receive report RPT-0379-24 for information.

That the 2024 Development Charges Update presentation of the final report and by- law be

WHEREAS, staff presented RPT-198-23 at Policy Development Committee meeting on May 23, 2023 to bring forward the necessary by-law amendments to implement an Administrative Penalty System; and WHEREAS, on July 25, 2023, Council enacted By-law #88-23, being a by-law to establish and operate an Administrative Penalty System for violations of by-laws enacted under the authority of the Municipal Act; THAT the Committee receive this report; and THAT By-law #88-23 and its schedules been repealed; and THAT the Committee and Council approve the enactment of the Administrative Penalty By-law and Schedules, attached as Appendix 1, being a by-law to establish and operate an Administrative Penalty System for violations of the County of Brant Administration and Operations Committee Minutes Page 8 Tuesday, July 16, 2024 Parking By-law and future designated non-parking by-laws enacted under the authority of the Municipal Act, 2001 and the Building Code Act; and THAT the Committee approve, and Council enact by By-law, the mandatory policies attached as Appendix 2.1 to 2.5, which support the operationalization and integrity of the Administrative Penalty System; and 1.Policy to Prevent Political Interference 2.Conflict of Interest Policy 3.Policy Regarding Financial Management and Reporting 4.Public Complaints Policy 5.Undue Hardship Policy THAT the proposed amendments to the County of Brant Parking By-law #004-19, attached as Appendix 3, be approved; and THAT Schedule 17 of the County Parking

Whereas a Standing Court of Revision for the current Council Term (2022-2026) was appointed through RPT-0202-24; And Whereas Drains subject to Section 97(3) of the Drainage Act RSO 1990, specific Court of Revision appointments be made by Council as they are required; THAT Councillor Coleman be appointed as the representative, and Councillor Garneau as the alternate, for the County of Brant for the Court of Revision for the Gore Municipal Drain in the Township of Norwich respecting any appeals of the Engineer’s Report, as prepared by R.J. Burnside & Associates, dated May 2024.

That the following be added as the first clause: "Whereas the cost of the project has become prohibitive;"

Whereas the cost of the Newport River Access Project has become prohibitive; Therefore, that the Newport River Access Project be cancelled; and That staff be directed to assess, and report back to Committee, the viability of sale of the Property, or other potential uses for the Property; and Administration and Operations Committee Minutes Page 10 Tuesday, July 16, 2024 That the donation received from BWF, in the amount of $50,000, be returned to BWF; and That the cost for Property acquisition, in the amount of $89,592, be funded via the Property Reserve and that any remaining TIRA reserve funds previously approved be returned to that fund; and That staff be directed to cancel CPS-RFT-22-01 Newport River Access Point in the amount of $219,032.09 + HST as awarded to South Brant Excavating, March 22, 2022; Administration and Operations Committee Minutes Page 11 Tuesday, July 16, 2024 And further that the County of Brant support and assist Six Nations of the Grand River in the creation of new river access point if deemed viable, as amended.

That RPT-0375-24 Oakland Community Centre Potential Tenant - K. Ballantyne be

Whereas the 2024 approved budget included a contribution from the Contingency Reserve of $1.5mil with the assumption the 2023 Surplus would be directed to the Contingency Reserve; And whereas Council resolved in March 2024 to fund requests from agencies providing support to victims of Intimate Partner Violence/Gender-based Violence from the 2023 Surplus totalling $266,177; That the 2023 Surplus report detailing an overall surplus of $892,703 be received for information; And that the remaining $626,526 be transferred to the Contingency Reserve. Administration and Operations Committee Minutes Page 12 Tuesday, July 16, 2024

That the Brant Heritage Committee minutes and report of July 4, 2024 be approved including the following recommendation: 1. That the following recommendations and directions, as further outlined in this report, be sent to the Administration and Operations Committee and Council for direction, including: a. That the heritage planning duties outlined in this report be formalized under the Policy Planning Division as part of the forthcoming review of staff's operational duties and that consideration for a consultant to undertake heritage designations be

That the Tourism Advisory Committee Minutes of July 4, 2024 be received.

That the Administration and Operations Committee convene In Camera to discuss