Administration and Operations Committee

That the Administration and Operations Committee agenda for November 16, 2021, be approved.

That the Administration and Operations Committee minutes of October 19, 2021, be approved.

That OPS-RFP-21-09 Engineering Services for Paris Water Pollution Control Plant Upgrade and Expansion Class EA (Phases 3 and 4) be awarded to Ainley & Associates Limited at the submitted price of $194,892.00 (excluding HST).

Whereas in February 2021, Metro Freightliner Brantford was awarded two (2) tenders supply of one (1) 2021 tandem axle cab and chassis and one (1) 2021 single axle cab and chassis; And Whereas Metro Freightliner Brantford has delivered both trucks within reasonable time during the global supply chain crisis; And Whereas in March 2021, Viking-Cives Ltd was awarded two (2) tenders to supply and install winter equipment on the tandem axle cab and chassis and single axle cab and chassis supplied by Metro Freightliner Brantford; And Whereas 7.7.2 of Purchasing Policy #45-13 allows direct negotiation of an existing contract which would prove more cost effective or beneficial; That County of Brant staff be authorized to negotiate with Metro Freightliner Brantford and Viking-Cives Ltd to extend cab and chassis and winter equipment supply and installation for a four (4) year period (2022- 2025); And that a report be brought back to Committee for consideration of the proposed contract.

Whereas Element 14 – “Review and Provision of Infrastructure” of the Drinking Water Quality Management Standard requires that an Infrastructure Review Report be presented to Council, as owners of the Drinking Water System, for consideration during budget deliberations; Administration and Operations Committee Minutes Page 3 Tuesday, November 16, 2021 And Whereas matters of this report are contained in the proposed 2022 Operating and Capital Budgets to be considered by Council as part of the 2022 Budget deliberations; That Staff Report RPT-21-292 "Water Operational Plan Element 14 - Review and Provision of Water Infrastructure" be received by Council for consideration during budget deliberations.

That OPS-RFP-21-07 for the Engineering Design, Tendering and Contract Administration of Bridge Projects, Part 1 – Glen Morris Bridge Rehabilitation, Part 3 – McKenzie Creek Bridge Rehabilitation and Part 4 – Cook Bridge Rehabilitation be awarded to Gannett Fleming Canada ULC for the price of Part 1- $45,550.00 (excluding HST), Part 3 $45,550.00 (excluding HST) and Part 4 - $45,550.00 (excluding HST), respectively; And that OPS-RFP-21-07 for the Engineering Design, Tendering and Contract Administration of Bridge Projects, Part 2 – Scott Bridge Rehabilitation be awarded to Ambashi Engineering and Management Inc. for the price of Part 2 - $19,295.00 (excluding HST); And that OPS-RFP-21-07 for the Engineering Design, Tendering and Contract Administration of Bridge Projects, Part 5 – W.D. Foulds Bridge Rehabilitation be awarded to G. Douglas Vallee Limited for the price of Part 5 - $70,440.50 (excluding HST); And that $10,500.00 be transfer from the GL# 734605 Glen Morris Bridge to GL# 734655 W.D. Foulds Bridge.

Whereas; the County of Brant will be entering into a municipal election in 2022; And Whereas the Municipal Elections Act, Section 88.18 requires that municipalities establish rules and procedures with respect to the use of municipal resources; Be it hereby resolved that; Council direct staff to prepare an “Appropriate Use of Municipal Resources” Policy for Council’s consideration in early 2022 for candidates and staff to establish appropriate boundaries during the municipal election period.

That RPT-21-297- Submission of the 2021 Drinking Water Quality Management Standards (DWQMS) Element 20 Management Review Meeting Summary be received as information.

That RPT-32-300- Update on the Emergency Management Program Initiatives be received as information.

That the Paramedic Services 2022 Budget be approved, as recommended by the Paramedic Services Committee; That staff be directed to include the approved Paramedic Services budget as part of the County's 2022 Budget; And that the County Clerk be directed to send a copy of this resolution to the City of Brantford Clerk prior to December 1, 2021.

Whereas the County of Brant has received concerns regarding issues with the streetlights located in the original portion of the Royal Highland Estates subdivision; And Whereas staff have reviewed the street lighting system and recommend a full renewal based on the age and condition of the individual components; That the County proceed with a renewal of the streetlights in the original phase of the Royal Highland Estates subdivision (Highland Drive, St. Andrew’s Court, Brigadoon Court, Glengarry Court) with off-grid solar power fixtures as outlined as Option 3 in report RPT-21-305; And that staff be directed to include this project in the draft 2023 Capital Budget with an amount of $495,750.

That the proposed 2022 fees and charges for the County of Brant as detailed in the attachment be approved; That the 2022 Fees and Charges By-law be presented to Council for approval; And that the fees and charges be implemented January 1, 2022 unless otherwise noted in the by-law.

That the current appointments of Members of Council to Committees and Boards be approved, as may be amended by Council resolution; And that Councillor Miller continue to serve as the County of Brant representative on the SouthWestern Integrated Fibre Technology Board of Directors.

That the Administration and Operations Committee convene In Camera to discuss a position, plan, procedure, criteria, or instruction to be applied to negotiations (RPT 21- 304- cost sharing).