Administration and Operations Committee

THAT the Administration and Operations Committee agenda and addendum of November 18, 2025, be approved, as amended. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the Administration and Operations Committee minutes of October 21, 2025, be approved. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the 2026 Council and Standing Committee meeting schedule be approved as presented, subject to any amendments made by resolution of Council or special meetings at the call of the Mayor and/or Chair, as provided for in the Procedural By-law; AND THAT the for the 2025 year-end holiday season, the County of Brant Municipal Administration Offices reopen on Monday January 5, 2026 at 8:30 a.m.; AND FURTHER THAT for the 2026 year-end holiday season, the County of Brant Municipal Administration Offices be closed on December 24, 2026 at noon and reopen on January 4, 2027 at 8:30 a.m. Administration and Operations Committee Minutes Page 3 Tuesday, November 18, 2025 Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT Community Improvement Plan (CIP) Application CIP-25-20 from the tenant of 91 Grand River Street North, Paris, for interior renovations, façade improvements and signage improvements, be approved to a maximum of $29,330. AND that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement for CIP-25-20. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT RPT-0372-25 “Update on Emergency Management Program” be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the Grand River Conservation Authority 2026 Draft Budget be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the Fire Services Activity Report - October 2025 be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT item 8.8 be moved up to be considered prior to item 8.1. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT RPT-0382-25 “Brant Transit Update” be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the proposed 2026 Fees and Charges be amended with respect to the Strategic Initiatives – Brant Transit Fares, as follows; THAT the Brant Transit Fares be adjusted in an amount comparable to the adjustments made to other services in the County of Brant since 2019, when the current Brant Transit Fares were established; AND THAT an annual indexing be applied to the Brant Transit fares, in line with other County services. No Vote.

THAT the proposed 2026 fees and charges for the County of Brant be approved; AND THAT the Statutory Public Meeting for Fees and Charges be held at the beginning of the November 25, 2025 Council meeting; AND THAT the 2026 Fees and Charges By-law be presented to Council for approval; AND THAT the fees and charges be implemented January 1, 2026 unless otherwise noted in the by-law; AND THAT Staff be directed to prepare a report exploring an increase in fares for Brant Transit. Yes (9): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman No (1): Councillor Oakley

THAT Staff be directed to negotiate a favorable renewal rate for its Municipal Insurance Program with Intact Public Entities Inc. (IPE), the County’s current provider, for a one-year term commencing August 30, 2026; and THAT the GM of Corporate Services or her designate be directed to execute all applicable renewal documents on behalf of The Corporation of the County of Brant to effect the renewal. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT Staff Report RPT-0414-25 “Timelines for Presentation of Long Term Financial Plan Annual Review and 2026 Budget” be received as information and the following timelines be adopted:  Friday, November 28, 2025 – Long Term Financial Plan Annual Review Documents and agenda for Review meeting to be distributed to all members of Council and posted on Engage Brant for Public Review / Comment;  Thursday, December 4, 2025, 9:00 a.m. – Long Term Financial Plan Annual Review Presentations – Presentation from Finance Team and any Public Delegations to be heard at this meeting.  Thursday, December 18, 2025, 9:00 a.m. – Long Term Financial Plan – Council Deliberations / Decisions Meeting – Presentation from Finance Team only on additional information requested on December 4 – No further presentations from the public.  Friday, January 16, 2025 – Proposed 2026 Budget documents to be distributed to all members of Council and posted on Engage Brant in accordance with the Strong Mayor Provisions of the Municipal Act.  Thursday, January 22, 2025, 9:00 a.m. – 2026 Budget Presentation – Presentations from Finance Team and Division Overviews from Staff. Administration and Operations Committee Minutes Page 8 Tuesday, November 18, 2025  Thursday, February 5, 2025, 9:00 a.m. – Presentation from Finance Team only on additional information requested on January 22. This meeting is reserved for members of Council to bring forward any recommended amendments to the Proposed 2026 Budget, to be consi

THAT staff be directed to start the Operations Capital project tender process in advance of the 2026 Budget Deliberations and approval to ensure that the five (5) projects listed below are tendered at the most advantageous time of year:  Peddie Bridge Rehabilitation  Weir Bridge Rehabilitation  Church Bridge Rehabilitation  General Bridge Maintenance and Minor Rehabilitations  Grand River Street North Roundabouts (Bradbury Crescent to Watts Pond Road) AND THAT staff report back to Council for award of the tenders as required by the County of Brant (County) Purchasing Policy; Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

WHEREAS the Roads Division report RPT-21-291 was passed by Council November 23, 2021, authorizing County of Brant (the County) staff to enter into direct negotiations with Metro Freightliner and Viking-Cives to replenish scheduled winter equipment for a four (4) year period (2022-2025). Last year was the final year for the approved direct negotiation previously approved by Council; AND WHEREAS the vehicles and winter equipment put forward in this report are essential to maintaining the County’s road network and winter operations; AND WHEREAS 7.8.2 of the Purchasing Policy 87-22 allows direct negotiation of an existing contract which would prove more cost effective or beneficial. THAT staff be authorized to enter into direct negotiations and purchase two (2) 28,000 kg/62,000 lbs. G.V.W.R Tandem Axle Cab and Chassis Diesel Trucks from Metro Freightliner Brantford, being the cab and chassis has met all required specifications at fair current market value of approximately $210,607.00 per unit plus tax; AND THAT staff be authorized to enter into direct negotiations and purchase winter control packages for two (2) Tandem Axle Cab and Chassis from Viking-Cives, being that the winter equipment and specifications have met current fair market value of approximately; $224,130.00 per unit plus tax in advance of the 2026 Budget Deliberations to ensure procurement to carry out the necessary services for the County ; AND THAT staff be authorized to enter into direct negotiations with Metro

THAT the current appointments of Members of Council to boards and committees be approved as may be amended by resolution. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the County of Brant Council direct staff to pursue Option 4 By-Election, to fill the vacant Councillor seat in Ward 5; AND THAT the necessary timelines, by-laws, and/or meetings be scheduled and fulfilled as required. Yes (4): Mayor Bailey, Councillor Kyle, Councillor Howes, and Councillor Oakley No (6): Councillor MacAlpine, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the County of Brant Council direct staff to pursue Option 2 - Appointment by Open Call to Applications, to fill the vacant Councillor seat in Ward 5; AND THAT the necessary timelines, by-laws, and/or meetings be scheduled and fulfilled as required. Yes (4): Councillor MacAlpine, Councillor Chambers, Councillor Miller, and Councillor Coleman No (6): Mayor Bailey, Councillor Kyle, Councillor Howes, Councillor Oakley, Councillor Bell, and Councillor Peirce

THAT the County of Brant Council direct staff to pursue Option 1 - Appointment of a 2022 Election Candidate, to fill the vacant Councillor seat in Ward 5; AND THAT the necessary timelines, by-laws, and/or meetings be scheduled and fulfilled as required. Yes (3): Councillor Oakley, Councillor Bell, and Councillor Miller No (7): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Peirce, Councillor Chambers, and Councillor Coleman

THAT the County of Brant Council direct staff to pursue Option 3 - Direct Appointment, to fill the vacant Councillor seat in Ward 5; AND THAT the necessary timelines, by-laws, and/or meetings be scheduled and fulfilled as required. Yes (7): Councillor Kyle, Councillor MacAlpine, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman No (3): Mayor Bailey, Councillor Howes, and Councillor Oakley

THAT the Brant Heritage Committee minutes of November 6, 2025, be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the communication from Ferma Energy & Innergex Renewable Energy be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman

THAT the Administration and Operations Committee convene In Camera to discuss S.239(2)(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board & S.239(3.1) Education or Training Session (Emergency Management) - G. Demers & K. Pottruff Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman