Administration and Operations Committee

That the Administration and Operations Committee agenda for July 18, 2023, be approved.

That County of Brant Council instruct Canada Post to hereby accept the civic addresses within Glen Morris on the street named Pearson Place and update the customer postal codes from St. George to Glen Morris.

That the Administration and Operations Committee minutes of June 20, 2023, be approved, with a spelling correction to item 11.4, to read “beautification tools”.

OPS-RFP-23-03 St. George Trunk Sewer Installation Detailed Design, Tendering and Contract Administration be awarded to First Nation Engineering Service Ltd. for the bid price of $288,085 (excluding HST).

That OPS-RFP-23-01 Design, Tendering and Contract Administration of Bridge Projects be awarded as follows:  Reid Bridge to Douglas Vallee Limited for the bid price of $66,802 (excluding HST);  Peddie Bridge to G. Douglas Vallee Limited for the bid price of $69,946 (excluding HST);  McBlain Bridge to Gannett Fleming Canada ULC for the bid price of $155,599 (excluding HST); and  Douglass Bridge to Gannett Fleming Canada ULC for the bid price of $119,323 (excluding HST). And that additional funding required for subsequent years of the McBlain Bridge and Douglass Bridge projects, specifically contract administration and inspection fees, will be included as part of 2024 and/or 2025 budget deliberations.

Whereas Section 4.1.a of the Drainage Act (the Act) prescribes that “A petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by, the majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area;” And whereas F. & P. Kennedy have signed a petition under Section 4.1.a of the Act; And whereas R.J. Burnside & Associates Limited is currently appointed to complete a report for the Bennett Drain in accordance with Section 4 of the Act by resolution at the Council meeting on September 7, 2021; And whereas the Tighe Award Drain was last improved under a report prepared by Roger M. Lee, O.L.S., D.L.S. dated July 28, 1926; Therefore be it hereby resolved that in accordance with Section 8 of the Act, the County of Brant hereby appoints R.J. Burnside & Associates Limited as the engineer to prepare a report with respect to the petition for Council’s consideration in accordance with the requirements of the Drainage Act.

Whereas Appendix 1 to RPT-0083-23 has been amended to describe the volume of water recorded at the discharge of the Airport Water Treatment Plant rather than the discharge of the elevated tank; That the amended Appendix 1 (Revised June 15, 2023) as attached to RPT- 0317-23 be received for information.

That OPS-RFT-23-24 Parking Lot Construction be awarded to Ekum-Sekum Incorporated o/a Brantco Construction for the bid price of $422,785.50 (excluding HST).

That Council authorizes the Chief Administration Officer (CAO) to award the tender for OPS-RFT-23-27 – Burford Administration Office – Building Retrofit to the successful Contractor meeting the County of Brant’s (the County’s) Purchasing Policy.

That the following Items 7.2.1-7.2.7 be received as information: 7.2.1 RPT-0221-23, Community Safety & Well-Being Evaluation Plan Update 7.2.2 RPT-0303-23, 2022 Municipal and School Board Election Wrap-up 7.2.3 Fire Prevention Activity Report - June 2023 7.2.4 Ministry of the Environment, Conservation and Parks - Airport Drinking Water System Inspection Report - June 27, 2023 7.2.5 Sports Hall of Fame Ad Hoc Committee Minutes of June 6, 2023 (report sent previously) 7.2.6 Tourism Advisory Committee Minutes of July 6, 2023 7.2.7 Communities Improvement Plan Committee Minutes of July 10, 2023

That the Brant Connects Committee Report and Minutes of June 9, 2023 be approved including the following recommendations: 1. That the communication regarding wholesale internet rates be received; And that the communication be distributed to the Canadian Radio-television and Telecommunications Commission (CRTC).

That the Brant Heritage Committee Report and Minutes of July 5, 2023 be approved, including the following recommendations: 1. That the Brant Heritage Committee recommend that the developer for 191 Pinehurst Road take steps to arrange for salvage of all materials possible, with an emphasis on the buff-coloured brick, and; That consideration be given to a memorandum of understanding or similar agreement for the salvage of heritage features from the property. 2. That as part of the Arts Culture & Heritage Strategy and implementation of the new Official Plan, staff investigate a formal process to salvage architecturally significant materials in the demolition process, for consideration in 2024. Administration and Operations Committee Minutes Page 6 Tuesday, July 18, 2023 3. That the Brant Heritage Committee support the proposed Designation By-law for the Paris Plains Church as present and the steps forward to complete the designation.

That the Accessibility Advisory Committee report of July 10, 2023 be approved including the following recommendation: 1. That RPT – 0341 – 23 Accessibility Advisory Committee Terms of Reference be received; And that Appendix A, Accessibility Advisory Committee Terms of Reference, be approved.

That RPT 304-23- Recorded Voting Options be received as information; And that Council proceed with Option 1- to maintain the status quo at this time. Yes (4): Mayor Bailey, Councillor MacAlpine, Councillor Chambers, and Councillor Coleman No (6): Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Miller, and Councillor Garneau Absent (1): Councillor Kyle

And that the Clerks department maintain a searchable register of all recorded votes, to be proposed in the 2024 budget. Yes (5): Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Miller, and Councillor Garneau No (5): Mayor Bailey, Councillor MacAlpine, Councillor Howes, Councillor Chambers, and Councillor Coleman Absent (1): Councillor Kyle Tie Vote. Motion

That the following motion be

Whereas at the June 20, 2023, Administration and Operations Committee meeting, a petition was submitted requesting that the intersection of Irongate Drive at Savannah Ridge Drive be converted to an all-way stop control; Administration and Operations Committee Minutes Page 9 Tuesday, July 18, 2023 And whereas staff was directed to provide a follow up report to the July 18, 2023, Administration and Operations Committee meeting regarding if an all-way stop control is warranted at Irongate Drive and Savannah Ridge Drive intersection; That staff do not recommend that an all-way stop control at the intersection of Irongate Drive at Savannah Ridge Drive be installed as the installation is not in accordance with the 2019 Council approved Safe Streets Speed Control and Road Safety Strategy or the 2023 Traffic Calming Policy.

That the County of Brant renew the Municipal Insurance and Risk Management Program with Intact Public Entities Inc.(formerly Frank Cowan Company) for a one- year term commencing August 30, 2023, at the annual premium amount of $1,935,618.00 plus applicable taxes; and That the Chief Administrative Officer be directed to execute all applicable renewal documents on behalf of The Corporation of the County of Brant.

That the 2023 Ontario 55+ Summer Games Middle Night Event, occurring on August 10, 2023, be considered an approved event by County of Brant Council, and; That the St. George Applefest, occurring on September 16-17, 2023, be considered an approved event by County of Brant Council.

That the Community Improvement Plan application CIP - 23 - 04, under the Façade Improvement Grant, Signage Improvement Grant, Planning and Building Application Fee Grants, Downtown Housing Improvement Grant, and Adaptive Commercial Reuse Grant from the property owners of 5, 7 and 9 Grand River Street N, Paris, be approved to a maximum amount of $73,000, and; That the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement for CIP-23-04.

That Community Improvement Plan application CIP-23-05 from the tenant of 21 William Street, Paris for signage improvements be approved to a maximum amount of $1,700, and; That the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreements for CIP-23-05.

Whereas escalating cost of materials due to market conditions and changing work protocols results in increased costs for certain items in the County of Brant’s Fees and Charges By-law; And whereas the Province has downloaded services to the municipality for which the Province previously imposed fees; And whereas for the purposes of fairness to all consumers and supporting the spirit of the self-funding user pay philosophy of the Environmental Services Operations Budget; That the amendments to the County of Brant Fees and Charges By-law as shown in Appendix A to this report be approved.

Whereas staff have received multiple inquiries regarding the Grand River Street South at Dumfries Street intersection; And whereas, in 2022, staff coordinated an intersection analysis of this intersection and traffic signals are not warranted and would not be conducive to handle the traffic with this particular intersection geometry; That the intersection of Grand River Street South at Dumfries Street be explored for intersection modifications using a mini roundabout with an estimated timeline for reconstruction in 2026 or later in conjunction with the trunk watermain installation.

Whereas the Nith Peninsula Development was approved through a Local Planning Appeal Tribunal Decision; And whereas the developer is installing services and streets that will be occupied by new residents in the foreseeable future; And whereas there are external works to be installed at the developers cost; That Council direct staff to notify residents in the area adjacent to the development of the proposed changes to traffic flow in this area; And that Council direct staff to bring back a future report and By-Law to alter the all- way stop at Zavarella Court and Dundas Street West and the street parking on Dundas Street West from the proposed roundabout to King Edward Street; That Council authorize staff to proceed with the design for the east intersection of Dundas Street West and King Edward Street and the traffic signal design for the west intersection of Dundas Street West and King Edward Street for inclusion in the 2024 County budget process.

That the communications from Heather Leupen re: Swimming Lessons be received as information.

That the Administration and Operations Committee convene In Camera to discuss RPT- 0331-23 Personal matters about an identifiable individua, including municipal or local Administration and Operations Committee Minutes Page 12 Tuesday, July 18, 2023 board employees (Municipal Drain Farm Crossings Information and the Lowes-Amy Drain)