Policy Development Committee

THAT s.10. b. of by-law 14-20 by waived to allow a late delegation. Yes (10): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

THAT the Policy Development Committee agenda of September 2, 2025, be approved, as amended. Yes (10): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

That the delegation from John Wheat re: Community Grants be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

THAT the Policy Development Committee Minutes of May 6, 2025, be approved. Yes (10): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

THAT Staff Report RPT-0328-25 “Procedural By-law Update” be received as information; THAT the Procedural By-law be amended as outlined; AND THAT the by-law to repeal and replace the Procedural By-law be presented for Council’s consideration following the required notice period. Yes (10): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

That the following clause be included: That organic waste collection be included for options 5 and 6, and be implemented in the short term beginning in 2027. Yes (2): Councillor Oakley, and Councillor Bell No (8): Mayor Bailey, Councillor Kyle, Councillor Howes, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

THAT the Solid Waste Management Master Plan (SWMMP be approved and; THAT staff be directed to plan for the implementation of the recommended options noted in the SWMMP and summarized in Attachment One (1) - Appendix C: SWMMP – Implementation Plan. Yes (8): Mayor Bailey, Councillor Kyle, Councillor Howes, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau No (2): Councillor Oakley, and Councillor Bell Absent (1): Councillor MacAlpine

THAT RPT-0315-25 Major Project Dashboard – September 2025 be received as information. Yes (10): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

THAT the County of Brant Council receive RPT-0329-25 Council Conference Expenses and Remuneration, as information; AND FURTHER THAT the findings of this report be

THAT Staff Report RPT-0324-25 “2026 Community Grants Program” be received as information; THAT staff be directed to proceed to finalize application forms, scoring criteria and on-line application process for the 2026 Community Grants Program in partnership with the Brant Community Foundation; AND THAT the Brant Community Foundation be requested to implement a one-time follow-up process for organizations that miss a submission detail / requirement that would result in their disqualification. Yes (6): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, and Councillor Peirce No (4): Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

THAT Option 2 in the completed Municipal Accommodation Study, a consolidated municipal administration building, be approved; AND that staff proceed with the first phase being a County wide site review process. Yes (6): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, and Councillor Peirce No (4): Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Councillor MacAlpine

That the Policy Development Committee convene In Camera to discuss:  S.239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees - RPT 323-25 Property Standards Clean-up – 1830 Colborne Street E - G. Bergeron  S.239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees - RPT-0316-25 Minor Reorganization - A. Newton Yes (10): Mayor Bailey, Councillor Kyle, Councillor Oakley, Councillor Howes, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Policy Development Committee Minutes Page 9 September 2, 2025 Absent (1): Councillor MacAlpine