Administration and Operations Committee

THAT the Administration and Operations Committee agenda for July 15, 2025, be approved, as amended. Yes (10): Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Mayor Bailey

THAT the Administration and Operations Committee minutes of June 17, be approved. Yes (10): Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Mayor Bailey

That the following consent items be approved: 1. That RPT-0134-25 Upgrade Cemetery Management Software be received as information; And that $75,000 for the purchase of a replacement Cemetery Management Software, be approved and funded from the Community Services Capital Reserve. 2. That Community Improvement Plan (CIP) Application STG-25-03 from the owner of 9 Main Street N., St. George, for private parking lot improvements and façade improvements, be approved to a maximum of $6,600. And that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement for STG-25-03. 3. That the annual St. George Apple Fest, be considered an approved event by County of Brant Council; That the annual St. George Apple Fest be exempt from the County of Brant Noise By- law #108-22 pursuant to section 6, as, once authorized by Council will be deemed to fall Administration and Operations Committee Minutes Page 3 Tuesday, July 15, 2025 under Schedule D, subsection 3; And that the annual St. George Apple Fest be exempted from the licensing requirements and fees for peddlers and mobile refreshment sales under the County of Brant Business Licensing By-law #50-06, pursuant to section 2(1)(x) as part of an event approved by Council where a Special Event Application has been filed by the event organizer in accordance with the Special Event Request Procedure. 4. That OPS-RFT-25-15 Bishopsgate Drain be awarded to BKT Excavating Ltd. for the bid price of $370,392.00 (exc

THAT Council direct Staff to proceed with the detailed design of alternative 3, realigning Salt Springs Church Road around the erosion hazard between Salt Springs Church and 124 Salt Springs Church Road. Yes (8): Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau No (2): Councillor Bell, and Councillor Peirce Absent (1): Mayor Bailey

Administration and Operations Committee Minutes Page 4 Tuesday, July 15, 2025 That Report RPT-0274-25– Preliminary Key Directions for the Cainsville Employment Land Use Strategy be received as information; And That Council endorses the Preliminary Key Directions of this report, which will be used to finalize the background research and inform the creation of three draft land use and design concepts for further consultation. Yes (10): Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Mayor Bailey

That the County of Brant renew the Municipal Insurance Program with Intact Public Entities Inc. (IPE) for a one-year term commencing August 30, 2025, at the annual premium amount of $2,093,344.00 plus applicable taxes; and And that the Chief Administrative Officer or her designate be directed to execute all applicable renewal documents on behalf of The Corporation of the County of Brant to effect the renewal. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

THAT Council approves the Asset Levels of Service as included in the individual addendums to the Strategic Asset Management Policy (SAMP): Administration and Operations Committee Minutes Page 5 Tuesday, July 15, 2025  SAMP Addendum – Roads  SAMP Addendum – Structures (Bridges and Culverts)  SAMP Addendum – Water Operations  SAMP Addendum – Wastewater Infrastructure  SAMP Addendum – Stormwater Management Systems  SAMP Addendum – Business and Technology Solutions  SAMP Addendum – Fleet Management  SAMP Addendum – Fire Services  SAMP Addendum – Facilities (Vertical Structures)  SAMP Addendum – Community Services  SAMP Addendum – Brant-Brantford Paramedic Services Yes (10): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, and Councillor Coleman Conflict (1): Councillor Garneau

That the Fire Prevention Activity Report - June 2025, be received as information. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

Whereas the County of Brant (the County) has received concerns regarding the recent solar streetlight initiative installed August 2023 in the Royal Highland Estates Subdivision. Administration and Operations Committee Minutes Page 6 Tuesday, July 15, 2025 And Whereas staff were directed by Committee to investigate possible options to address concerns brought forward at the March 18, 2025, Administration and Operations Committee meeting. That staff move forward with option three (3) (Continue with Current Configuration) as outlined in this report. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

Whereas the 2025 capital budget includes $925,000 for a replacement pumper apparatus for the St George Fire Station (Unit 371); And Whereas through CPS-RFP-25-05 – Request for Proposal for One (1) Custom Fire Pumper Truck (Unit #371), Dependable Emergency Vehicles provided a price of $952,611 (HST excluded) for a stock 2025 pumper and scored second in allocated points for a compliant bid in which four suppliers submitted five proposals; That CPS-RFP-25-05 – Request for Proposal for One (1) Custom Fire Pumper Truck (Unit #371) be awarded to Dependable Emergency Vehicles for the price of $952,611 (HST excluded); And that the additional amount of $44,377 required for this purchase be funded from Fire Capital Reserve. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the Brant Heritage Committee Report and Minutes of July 3, 2025 be approved, including the following recommendations:  THAT the Brant Heritage Committee supports the involvement of heritage elements in the Geocaching and Culture Days events; AND that the Brant Heritage Committee submit their input for these events to the Arts, Culture and Heritage Officer.  THAT the Brant Heritage Committee supports the inclusion of a Heritage Scavenger Hunt within the Culture Days programming. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the Administration and Operations Committee convene In Camera to discuss:  RPT-0242-25 License Agreement for Storm Sewer Easement - S.239(2)(k) A position, plan, procedure, criteria or instruction to be applied to negotiations; S.239(2)(c) Proposed or pending acquisition or disposition of land - M. Eby  RPT-0280-25 - Property Inquiry - 809 Rest Acres Road - S.239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board - H. Boyd  RPT-0276-25 - Update on Natural Gas Expansion in Harley - S.239(2)(i) A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality - A. Crozier and H. Gilmore Yes (10): Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Mayor Bailey

That the following recommendation be ratified in Open Session 1. That Staff Report RPT-0242-25 “License Agreement for Storm Sewer Easement on Part 1, Part of Lot 5, Block 29, Registered Plan 492, geographic Town of Paris” be received as information; That the License Agreement with 1000345837 Ontario Inc. to permit the retention of a storm sewer on the subject lands be approved; Administration and Operations Committee Minutes Page 9 Tuesday, July 15, 2025 Yes (10): Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau Absent (1): Mayor Bailey