Administration and Operations Committee

That the Administration and Operations Committee agenda for February 18, 2025, be approved, as amended.

That the delegation from Tim Welch re: RPT-092-25 - Update on Partnership with Central Ontario Co-Operative Housing Federation - Russell Heights - A. Crozier, be received as information.

That the Administration and Operations Committee minutes of January 14, 2025, be approved.

THAT Community Improvement Plan (CIP) Application CIP-25-01 from the tenant of 5,7 and 9 Grand River Street North, Paris for façade improvements, signage improvements, and interior renovations be approved to a maximum of $33,700. AND that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement for CIP-25-01.

That OPS-RFT-24-31 Rehabilitation of Douglass Bridge be awarded to UrbanLink Civil Ltd. for the bid price of $1,183,500.00 (excluding HST); And that funding for this project in the amount of $1,500,000 be approved as part of the 2025 Capital Budget to cover the cost of construction, applicable taxes, engineering inspection and contract administration and contingency.

That OPS-RFT-25-01 Patterson Culvert Rehabilitation be awarded to UrbanLink Civil Ltd. for the bid price of $411,800.00 (excluding HST); And That funding for this project in the amount of $450,000 be approved as part of the 2025 Capital Budget.

That the Fees and Charges by-law be amended removing the expiration date for the water and wastewater rates, and the bylaw be brought forward for Council’s consideration.

Whereas RPT-0483-24 Pre-budget approval for Fleet Replacement was approved in advance of the 2025 budget and the approval required that staff report back to Council for approval as per the County of Brant (the County) Purchasing Policy; And Whereas the itemized list of equipment was direct negotiated through the Canoe Procurement Group of Canada in accordance with Purchasing By-law Number 87-22 and the approval of the General Manger of Corporate Services; Administration and Operations Committee Minutes Page 4 Tuesday, February 18, 2025 That staff be directed to purchase the following equipment; One (1) Large Frontend Loader, awarded to Brandt Tractor for $373,375 + HST One (1) Road Grader, awarded to Brandt Tractor for $423,500 + HST One (1) Backhoe, awarded to Brandt Tractor for $269,450 + HST One (1) Backhoe, awarded to Brandt Tractor for $150,000 + HST

That the following consent items be received as information:  RPT-0042-25 Leisure Involvement For Everyone - Financial Assistance Program - S. Dredge  RPT-0061-25 Mileage Report - H. Mifflin  Fire Prevention Activity Report - January 2025 - C. Murray

That RPT-0041-25 Recreation Services Program Summary - S. Dredge be received as information.

Whereas Council previously approved Report RPT-0110-24 to complete a Master Environmental Servicing Plan (MESP) for the communities of Scotland and Oakland; And Whereas the completion of the MESP be done in two (2) phases to allow for expedient information transfer to the community; And Whereas Phase One (1) of the MESP was awarded to Stantec and Arcadis and was completed throughout 2024; And Whereas the findings of Phase One (1) indicate that there are existing quality and quantity issues with the groundwater resource, and that further build-out of the community on private water and wastewater servicing with the current minimum lot size provisions of the Zoning By-Law would not meet the Ontario Drinking Water Quality Standard (ODWQS) and may result in further deterioration of the groundwater resource; And Whereas the recommendations of Phase One (1) include a need to further evaluate and determine the preferred solutions for water and wastewater servicing, stormwater management and transportation infrastructure to ensure sustainable build-out for the community; And WHEREAS a total budget of $350,000 was approved through RPT-0110-24, with $250,000 allocated for 2024 and $100,000 allocated for 2025; That Phase Two (2) of the MESP be initiated in 2025 with the remaining pre- approved budget, consisting of an integrated Master Servicing Plan to evaluate all possible servicing options, including consideration for both private (“status quo”) and municipal servicing, for the commun

WHEREAS, at the November 21, 2023, Administration and Operations Committee meeting, the Committee approved, in principle, the idea of an expanded residential permit parking system for residents living within the Paris Business Improvement area; and WHEREAS staff were directed to report back on the implementation measures of the permit system; and Administration and Operations Committee Minutes Page 6 Tuesday, February 18, 2025 WHEREAS staff consulted with the Downtown Paris Business Improvement Area Committee regarding residential permit parking; and WHEREAS, at the May 2024 Administration and Operations meeting, the Committee approved, in principle, the recommendations in RPT 283-24 directing staff to develop the framework and prepare the necessary By-law amendments to allow for residential permit parking for (10) spaces in Municipal Lot #3 (cenotaph), 2 Grand River Street North and (10) spaces for Municipal Lot # 11 (former OPP station), 28 Mechanic Street, to conditionally allow approved residents of the Downtown Paris Business Improvement Area (BIA) to park in the designated areas; and WHEREAS, Staff have since confirmed with Operations that Municipal Lot #3 will not be available for parking in 2025 due to the Downtown Dig; THAT, staff be directed to implement a one-year pilot project to allow residential permit parking for Paris BIA residents for up to (10) Permit Parking Spaces in Municipal Lot #11, 28 Mechanic Street and up to (10) Permit Parking Spaces in Municipal Lo

Whereas RPT-21-105 dated April 20, 2021, obtained approval for RJ Burnside and Associates Ltd to provide Drainage Superintendent services to the County of Brant through approval of By-Law 45-21; And whereas Shannon Tweedle, previously the employee for RJ Burnside that provided these services, is now an employee of the County of Brant; That By-law 45-21, being the By-law which appoints the Drainage Superintendent for the County of Brant, be repealed and replaced, therefore bringing the Drainage Superintendent services in-house and assigned to Shannon Tweedle. And that the draft By-law, Attachment 1, be presented to Council for adoption at the February 25, 2025, Council Meeting.

Whereas at its session on November 28, 2023, County of Brant Council resolved to enter into a partnership with the Central Ontario Co-Operative Housing Federation (COCHF) to develop a business case and feasibility study to construct 35 seniors co- operative housing units on the remaining portion of the County-owned housing facility at Russell Heights in St. George, including the approval of seed funding in the amount of $50,000; And Whereas COCHF prepared a financially viable business case, retained an architect to prepare conceptual drawings, and applied to the Co-Operative Housing Development Program (CHDP) operated by the Canada Mortgage and Housing Corporation (CMHC) in support of this development, which was unsuccessful; And Whereas COCHF has identified a further funding source, being the Affordable Housing Fund operated by CMHC which recently revised its eligibility criteria to better suit co-operative housing providers; And Whereas the Brantford-Brant Housing Master Plan and the Mayors’ Housing Partnerships Task Force Affordable Housing Action Plan identifies that 337 additional units operated by non-profits and co-operative housing providers are required by 2031 to meet the demands for housing in the Brantford-Brant area, with the County’s proportion of that amount being 94 units; And Whereas COCHF has requested additional funding up to $185,000 to complete Class ‘B’ construction cost estimates, a requirement of application to the Affordable Housing Fund; Administrati

That the last clause be struck out and replaced with," That Councillor Bell be appointed to the License Tribunal".

That Staff Report RPT-0095-25 “Annual Review of Council Appointments – Brant Heritage Committee and County of Brant License Tribunal” be received as information; And that Councillor Bell be appointed to the License Tribunal".

That the Sports Hall of Fame Ad Hoc Committee Report and Minutes of February 2, 2025 be approved including the following recommendations: Administration and Operations Committee Minutes Page 9 Tuesday, February 18, 2025 1. That nominations for the position of Chair be closed; And that Councillor Peirce be declared Chair of the Sports Hall of Fame Ad Hoc Committee. 2. That nominations for the position of Vice Chair be closed; And that Member Leask be declared Vice Chair of the Sports Hall of Fame Ad Hoc Committee. 3. That Walter Andrew (Andy) Stryker - Paris, be inducted into the Sports Hall of Fame. 4. That Jack Tolhurst - South Dumfries, be inducted into the Sports Hall of Fame. 5. That Bob Coyne - Brant West be inducted into the Sports Hall of Fame.

That the Brant Heritage Committee Report and Minutes of January 30, 2025 be approved including the following recommendations: 1. That nominations for the position of Chair be closed; And that Member Telfer Faux be declared Chair of the Brant Heritage Committee. 2. That the election of Vice Chair be