Administration and Operations Committee

That the agenda for the March 21, 2023, Administration and Operations Committee be approved.

That the minutes from the February 21, 2023, Administration and Operations Committee be approved. 2

Whereas the 2023 County of Brant Capital Budget contains sufficient funding for a new Street Sweeper and the provisions of the County Purchasing Policy were used to tender such; And whereas the street sweeper put forward in this report is essential to providing County service levels; That the purchase of one (1) Street Sweeper be awarded to Nexgen Municipal Inc. for $431,898.41 plus HST after trade in allowances; And that this purchase be funded from the County Fleet Reserve.

That OPS-RFT-23-02 Rehabilitation of McKenzie Creek Bridge and Cook Bridge be awarded to Decew Construction Inc. for the bid price of $859,608.00 (excluding HST).

That OPS-RFT-23-04 W.D. Foulds Bridge Rehabilitation be awarded to Clearwater Structures Inc. for the bid price of $417,356.00 (excluding HST); And that additional funding of $45,000 shall be transferred from Account No. 734600 for the Potter Drain Culvert that was completed below budget.

That OPS-RFT-23-14 Brant Mill Road Reconstruction be awarded to South Brant Excavating Inc. for the bid price of $321,937.35 (excluding HST); And that additional funding of $145,000 be transferred from Account No. 733400 for Major Urban Resurfacing to Account No.733465 for Brant Mill Road.

That OPS-RFT-23-06 McMillian Road over Fairchild Creek - Bridge Rehabilitation be awarded to Marbridge Construction Ltd. for the bid price of $1,933,000.00 (excluding HST); And that additional funding of $300,000 shall be transferred from Account No. 734605 for the Glen Morris Road Bridge and $150,000 shall be transferred from Account No. 734615 for the Scott Bridge.

Whereas Section 4.1.a of the Drainage Act (the Act) prescribes that “a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by the majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area”; 4 And whereas the County of Brant has received a petition under Section 4.1.a of the Act from Earl and Melanie Jaques, joint owners of land within the Cathcart settlement boundary and the Award Drain No. 4 watershed; Be it hereby resolved that in accordance with Section 8 of the Act, the County of Brant hereby appoints Headway Engineering as the engineer to prepare a report with respect to the petition for Council’s consideration in accordance with the requirements of the Drainage Act.

Whereas Section 4.1.c of the Drainage Act (the Act) prescribes that “a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5)”; And whereas the County of Brant has signed a petition under Section 4.1.c of the Act by Robert Walton, P.Eng., General Manager of Operations; And whereas R.J. Burnside & Associates Limited is currently appointed to complete a report for the Bennett Drain in accordance with Section 4 of the Act by resolution at the Council meeting on September 7, 2021; And whereas the Tighe Award Drain was last improved under a report prepared by Roger M. Lee, O.L.S., D.L.S. dated July 28, 1926; Be it hereby resolved that in accordance with Section 8 of the Act, the County of Brant hereby appoints R.J. Burnside & Associates Limited as the engineer to prepare a report with respect to the petition for Council’s consideration in accordance with the requirements of the Drainage Act.

That OPS-RFT-23-16 Grand River St. N. Pressure Reducing Valve Chamber Replacement be awarded to Xterra Construction Inc. for the bid price of $923,057.65 (excluding HST). 5

That Staff Report RPT-0149-23 “2023 Community Grants Process” be received as information; And that staff be directed to proceed with the application review and follow-up as outlined for presentation to the Grants Committee.

That RPT–0137–23 - 2022 Council / Committee Attendance, Remuneration and Expenses, be received as information.

That the Fire Prevention Activity Report for February 2023, be received.

6 Whereas The Bawcutt Centre is a designated Heritage Structure and the heritage architectural features must be maintained and treated in a historically-sensitive manner; And Whereas demolition of non-heritage portions of the Bawcutt Centre are desirable and a necessary step in planning for the New Main Branch Library project; And Whereas there is a very limited pool of professionals in the heritage building design and construction field that have the knowledge and expertise to work on a project of this magnitude; And Whereas the heritage experts involved in the development of the Request for Tender documents and specifications may also be interested and qualified to perform portions of the renovations project; And Whereas Section 7.15 of By-law 87-22, the Purchasing Policy for the County of Brant provides that “A vendor that has provided design services or specifications for a request shall not be permitted to bid on the request unless authorized by Council” Be it therefore resolved that heritage expert vendors that provided design services and/or specifications for the Request for Tender be permitted to bid on the request for the New Main Library / Bawcutt Centre project; And that staff be directed to begin the heritage approval and tendering processes for demolition, as outlined in this report.

Whereas the County will be tendering a new waste collection contract to commence in 2025; And whereas in 2023 there will be public consultation for the new waste collection program including the possible inclusion of organics; And whereas there are many options for organics processing including back yard composters, countertop organics processors, and municipal collection programs; And whereas Food Cycler Science presented to the Administration and Operations Committee in December 2022 about their kitchen countertop “Food Cycler” appliance which currently has pilot programs with Federal funding; And whereas County Staff were directed to prepare a report on a pilot project for 50 “Food Cycler” units; And whereas the County has a program for backyard composters that should also be promoted parallel to the upcoming public consultations; That the County set up a trial program for organics including a 50 unit “Food Cycler” unit pilot project and a 200 unit Back Yard Composter sale at the Fees and Charges bylaw “truck load sale” prices; 7 and that the trial program be funded through the Composter Program Operational Budget.

That the Tourism Advisory Minutes and Report of March 2, 2023 be approved, including the following recommendation:  That the Brant Celebrates Program be approved, in principle

That the Brant Connects Committee Minutes of March 10, 2023, be approved

That the Brant Heritage Committee Minutes of March 2, 2023, be approved

That the Environmental Assessment Program Update, Ministry of the Environment, Conservation, and Parks, be received