Administration and Operations Committee

That the Administration and Operations Committee agenda for June 21, 2022 be approved as amended.

That the Administration and Operations Committee minutes of May 17, 2022 be approved.

That Community Improvement Plan application CIP-22-04 from the owner of 125 Grand River Street North for façade improvements be approved to a maximum amount of $12,500; And that the Mayor and the Clerk be authorized to execute the Community Improvement Plan Agreement for CIP-22-04.

That in accordance with the County of Brant Grants Committee’s direction for award of additional grants based on the Staff Scoring System, the following additional 2022 grant request be approved: • Burford Agricultural Society – Awarded 100% of Grant Request - $5,000

That the following items be received as information:  May 2022 Fire Prevention Activity Report  RPT-22-161 Downtown Paris Business Improvement Area Memorandum of Understanding

That the Brant Connects Committee Minutes and Report of May 19, 2022 be approved.

That the Cemetery Advisory Committee Minutes and Report of May 26, 2022 be approved, as amended.

That the Tourism Advisory Committee Minutes of June 2, 2022 be approved.

That the Brant Heritage Committee Minutes of June 2, 2022 be approved.

That the Communities Improvement Plan Committee Minutes and Report of June 7, 2022 be approved.

That the Brant Connects Report and Minutes of June 9, 2022 be approved.

That the Accessibility Advisory Committee Report of June 13, 2022 be approved.

Whereas Section 78 of the Drainage Act is used by a Municipality to appoint an engineer to prepare a report to upgrade an existing drain without the petition required by Section 4; And whereas the Holt Municipal Drain was last improved under a report prepared by Jno. F. LaPlant, P. Eng., dated August 31, 1957, and adopted by By-Law 1434 of the former Township of Burford; And whereas the Township of Blandford-Blenheim is improving the upstream Princeton Drainage Works and has requested that the County of Brant (the County) make improvements to the downstream Holt Drain; And whereas the Holt Drain is in need of improvement; Be it hereby resolved that in accordance with Section 78 of the Drainage Act, the County hereby appoints K. Smart Associates Limited as the engineer to prepare a Administration and Operations Committee Minutes Page 5 Tuesday, June 21, 2022 report for Council’s consideration in accordance with the requirements of the Drainage Act.

That Staff Report RPT-0223-22 be received as background information in consideration of the request to refund development charges for Sacred Heart Church; That staff be directed to respond to Sacred Heart Church that the proposed use is not exempt from Development Charges; And that staff be directed to forward information regarding the County of Brant’s Community Grant Program to Sacred Heart Church, inviting them to make a capital grant submission.

That the updated Bylaw to Delegate Specific Administrative and Legislative Matters to Staff, as attached to this report, be approved; And that this Bylaw to Delegate Specific Administrative and Legislative Matters to Staff be presented to the Council of the County of Brant for its consideration.

Whereas the Agricultural Drainage Infrastructure Program (ADIP) Administrative Policies part 3 section 1.0 states “All municipal drain activities and projects must be completed in accordance with the procedures of the Drainage Act and must comply with applicable law. All necessary permits, approvals, and authorizations under provincial and federal environmental laws must be obtained"; And w/whereas section 23.9 subsection (6) of O. Reg. 242/08 under the Endangered Species Act (ESA) is applicable law that is to be complied with for drain maintenance; Be it hereby resolved that County of Brant authorizes R. J. Burnside and Associates Limited (Burnside) to proceed with the Species at Risk Mitigation Plan for Drainage Works at an estimated cost of $54,000 plus HST.

That RPT-22-125 Brant Transit Operating Contract Extension be approved; And that the Brant Transit operating contract be extended for a 1 year term, ending December 31, 2023.

Whereas the contract to provide Solid Waste Facility Operations awarded to Future Waste Systems Inc. (FW) through a competitive Tender process ends on May 1, 2023; And whereas FW has satisfactorily provided these services during the period of the contract and have demonstrated a strong ability to work closely with County of Brant (the County) and have proven themselves to be responsive to changes as they are encountered, performing their duties in a cooperative and comprehensive manner, on time, and financially responsibly; And whereas FW has a robust compliment of landfill operation staff and equipment through their other landfill operations work for the City of Brantford, Region of Niagara and Greater Sudbury; And whereas it is projected that the active cell will be full and require closing with construction of a new cell within one (1) year after the termination date of the existing contract; Administration and Operations Committee Minutes Page 7 Tuesday, June 21, 2022 And whereas continuity of the operations contractor during the transition of the existing cell reaching capacity and construction of a new cell will provide efficiencies and mitigate the challenges that might occur during the transition; And whereas Section 7.7.2 of Purchasing Policy #45-13 allows direct negotiation of an existing contract which would prove more cost effective or beneficial; That County of Brant staff be authorized to negotiate with FW to extend the contract for Solid Waste Facility Operatio

Whereas Brant County Council has approved in principle the renewal of the Paris Lawn Bowling Facility as per PR-19-25 Paris Lawn Bowling Club Feasibility Study and Business Plan; That CPS-RFP-22-03 Preparation of Design and Tendering Documents (Phase 1), Bidding, Construction Oversight and Post Construction Review (Phase 2) for the Paris Lawn Bowling Club be awarded to Nicholson Sheffield Architects Inc. at the submitted price of $121,000 (excluding HST); And that the Chief Administrative Officer be authorized to execute an agreement with Nicholson Sheffield Architects Inc., Preparation of Design and Tendering Documents (Phase 1), Bidding, Construction Oversight and Post Construction Review (Phase 2) for the Paris Lawn Bowling Club.

That the Administration and Operations Committee convene In Camera to discuss the security of the property of the municipality or local board (Newport River Access Project Update).