Administration and Operations Committee

That the Administration and Operations Committee agenda of May 20, 2025, be approved. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the delegation from Jim Bruzzese and Otilia Grec - BMA Management Consulting - Stormwater Revenue Requirement Analysis, be received as information. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That S.10 d. of Procedure By-law 14-20 be waived to allow the delegation to speak for longer than 10 minutes. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the delegation from MJMA Architecture & Design - Brant Sports Complex Expansion be received as information and

That the delegation Phil Harris - Mt. Pleasant Park Multi-Sports Pad Request, be received as information and

That the Administration and Operations Committee minutes of April 15, 2025, be approved. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the following consent items be approved:  7.1.1 RPT-0115-25 - Award of OPS-RFT-25-09 Main Street and Dumfries Street Reconstruction - C. Brown  7.1.2 RPT-0152-25 - Award of OPS-RFT-25-12 Paris WPCP ESA Compliance Upgrades - C. Brown  7.1.3 RPT-0161-25 - OPS-RFT-24-06 - Pavement Markings - Longitude Lines Contract Extension, OPS-RFT-24-19  7.1.5 RPT-0204-25 - CIP Application STG-25-01 for 41 Main Street South - B. Webb  7.1.6 RPT-0212-25 - CIP-25-10 - 13 Grand River Street North - B. Webb  7.1.7 RPT-0213-25 Declaration of a Vacant Seat on the Brant Heritage Committee - S. Pluck  7.1.8 West Nile Virus Permission Letter - 2025 Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

THAT Community Improvement Plan (CIP) Application STG-25-01 from the owners of 41 Main Street South, St. George, for accessibility improvements be approved to a maximum of $2,900. Administration and Operations Committee Minutes Page 5 Tuesday, May 20, 2025 AND that the Chief Administrative Officer be authorized to execute the Community Improvement Plan Agreement for STG-25-01. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the following consent items be received as information: 7.2.1 Fire Prevention Activity Report - April 2025 - C. Murray 7.2.2 RPT-0167-25 - Fire Services Annual Report - D. Watson 7.2.3 RPT-0084-25 - Burford Fire Station Renovations Construction Update - C. Stevenson Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

WHEREAS, as part of good practice, reviewing municipal by-laws is essential to ensure that they are relevant, effective and align with the evolving needs and priorities of the community; AND WHEREAS, Enforcement Services has identified by-laws that require amendments in response to issues staff and municipal law enforcement officers have observed in the field; THAT, the Committee receive RPT 203-25 Housekeeping By-law Amendments; AND THAT the Committee approve the attached amending by-law (Appendix 1) amending the following by-laws as further explained in this report: Road Use By-Law No. 33-12  Updating the authorizing section;  Requiring owners or occupants to maintain the boulevard grass/vegetation (excluding municipal trees) to a height 20 cm or less; Administration and Operations Committee Minutes Page 6 Tuesday, May 20, 2025  Exempting boulevard grass/vegetation maintenance provisions adjacent to Agricultural, Agricultural Employment and Resource Extraction zones;  Requiring owners or occupants to clear any accumulation of organic debris from the sidewalk that may interfere with pedestrian travel and/or creates a potential hazard;  Defining Organic Debris;  Updating subsection 6.1 Grass Area – Abutting Highway – Planting – Maintenance by changing the maintenance requirement from “may” to “shall” and referencing the newly created subsection. Pool Enclosure By-Law No. 134-23  Inclusion of a Fail to Comply with an Order provision for proceedings. Yard Maintenance By-

Whereas Council approved RPT-103-23 in May 2023 which directed staff to consider a Stormwater Utility Program, undertake public consultation and report back to Council; And Whereas Council approved RPT-0275-24 in May 2024 which directed staff to prepare a financial plan for stormwater operations and develop an enhanced public education program; And Whereas staff began developing the operations and maintenance program in 2024 as required by the Consolidated Linear Infrastructure Environmental Compliance Approval (CLI-ECA) and submitted the second annual report of the Stormwater Management System in May 2025 (RPT-0128-25); Administration and Operations Committee Minutes Page 7 Tuesday, May 20, 2025 And Whereas staff prepared a financial plan for the Stormwater Management System (Stormwater Revenue Requirement Analysis, BMA 2025) and developed public education materials available at www.brant.ca/stormwater; That staff be directed to develop a Stormwater Funding Strategy, engage with the community and report back to Council. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

Whereas the Consolidated Linear Infrastructure Environmental Compliance Approval (CLI-ECA) issued under the Environmental Protection Act (EPA) to fulfill requirements in section 53 of the Ontario Water Resources Act (OWRA) requires the Owner of the Stormwater Management System to prepare an Annual Performance Report summarizing operational activities and issues, monitoring data, system maintenance, abnormal conditions and system alterations. And Whereas the 2024 Annual Performance Report for the County of Brant (the County) Stormwater Management System was submitted to the Ministry of Environment, Conservation and Parks (MECP) by April 30, 2025; That, RPT-0128– 25 2024 Annual Performance Report – Stormwater Management System be received as information, and; That, the 2024 Annual Performance Report - Stormwater Management System be made available to the public no later than June 1st, 2025. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That RPT-0114-25 Brant Sports Complex Expansion – Design Options report be received as information; and That staff be directed to proceed with Option 3 - Preferred Design as described in the report; and That staff be directed to pursue all funding opportunities and commence community fundraising; and That staff be directed to work with MacLennan Jaunkalns Miller Architects Inc. (MJMA Architects) to complete detailed design; And that staff bring the final design/cost estimates complete with grant application(s) results, a fundraising update to Council for final approval prior to tendering for construction. Yes (6): Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Peirce, and Councillor Miller No (5): Mayor Bailey, Councillor Bell, Councillor Chambers, Councillor Coleman, and Councillor Garneau

That RPT-0215-25 Water & Wastewater Rate - July 1, 2025 to June 30, 2029 be received as information; That the following Water and Wastewater rates be approved for the period July 1, 2025 to June 30, 2029: WATER July 1, July 1, July 1, July 1, 2025 to 2026 to 2027 to 2028 to June June June June 30, 30, 30, 30, 2026 2027 2028 2029 Meter Size Fixed Monthly Rates (Inches) 5/8 $44.24 $43.77 $42.83 $42.35 Administration and Operations Committee Minutes Page 9 Tuesday, May 20, 2025 3/4 $66.34 $65.64 $64.23 $63.51 1 $110.57 $109.40 $107.05 $105.85 1½ $221.16 $218.81 $214.11 $211.71 2 $353.86 $350.10 $342.58 $338.74 3 $752.02 $744.03 $728.05 $719.89 Volumetric Usage Volumetric Rates (m³) 0 to 15 $2.63 $2.66 $3.07 $3.12 15.1 to 45 $2.91 $2.94 $3.39 $3.44 45.1 to 100 $3.04 $3.07 $3.54 $3.60 100.1 and $2.63 $2.66 $3.07 $3.12 over Seasonal Premium - May 1 to August 31 for Residential Consumers using over 45 cubic meters 45.1 to 100 $3.95 $3.99 $4.60 $4.68 100.1 and $3.42 $3.46 $3.99 $4.06 over WASTEWATER July 1, July 1, July 1, July 1, 2025 to 2026 to 2027 to 2028 to June June June June 30, 30, 30, 30, 2026 2027 2028 2029 Meter Size Fixed Monthly Rates (Inches) 5/8 $21.29 $23.19 $25.42 $27.70 3/4 $31.93 $34.77 $38.12 $41.54 1 $53.21 $57.96 $63.53 $69.23 1½ $106.43 $115.93 $127.08 $138.48 2 $170.29 $185.49 $203.33 $221.56 Administration and Operations Committee Minutes Page 10 Tuesday, May 20, 2025 3 $361.90 $394.20 $432.11 $470.86 Volumetric Usage Volumetric Rates (m³) 0 to 15 $1.86 $2.06

That the Accessibility Advisory Committee Minutes of April 28, be approved. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the Brant Heritage Committee Report and Minutes of May 1, 2025, be approved, including the following recommendations: 1. That the membership position held by Gordon Varney on the Brant Heritage Committee be declared vacant. Administration and Operations Committee Minutes Page 11 Tuesday, May 20, 2025 2. That the Brant Heritage Committee receives Report RPT-0197-25 for information; And, hereby endorses and submits this report to Council to satisfy the applicable condition(s) of the decision for permit application RPT-0197- 25.H1, including the proposed verandah restoration. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the County of Brant Council direct staff to present a report addressing correspondence received from the Ministry of Municipal Affairs and Housing regarding Bill 17 - Protect Ontario by Building Faster and Smarter Act, at the June 10, 2025, Council meeting. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That the Administration and Operations Committee convene In Camera to discuss:  RPT-0205-25 - Bawcutt Centre Update - S.239(2)(f) Advice that is subject to solicitor-client privilege, (e) Litigation or potential litigation, (k) Position, plan, procedure to be applied to negotiations - M. Maxwell and H. Boyd Administration and Operations Committee Minutes Page 12 Tuesday, May 20, 2025  RPT-0217-25 - Citizen Appointment to Library Board - S.239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees - S. Katikapalli Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau

That Susan Eddy be appointed to the County of Brant Library Board for the remainder of the term. Yes (11): Mayor Bailey, Councillor Kyle, Councillor MacAlpine, Councillor Howes, Councillor Oakley, Councillor Bell, Councillor Peirce, Councillor Chambers, Councillor Miller, Councillor Coleman, and Councillor Garneau